Receptionist/Administrative Assistant

Job Title: Greenbriar at Marlboro, Inc. Assistant to the Property Manager/clerk/receptionist

Status: Part Time

Responsible to: Greenbriar at Marlboro, Inc. Board of Trustees

Company Description:

Greenbriar of Marlboro, Inc. is a New Jersey, nonprofit corporation organized under New Jersey law to maintain, repair and replace the common areas and facilities and to take such further action as required and necessary under a recorded Declaration of Covenants and Restrictions and By-Laws for the “Greenbriar at Marlboro” development consisting of 766 single-family homes located in Marlboro, New Jersey. Greenbriar of Marlboro, Inc. Is seeking a professional Clerk/Receptionist with at least 5 years of experience in Homeowner’s Association management to oversee our 766 single-family residential housing development as a direct employee of the Association.

Qualifications:

Minimum of one (1) to five (5) years + experience in HOA property management preferred

Excellent time management, communication and organizational skills. Detail oriented with ability to handle issues without supervision

Computer skills required, including Word, Excel, Outlook, and PowerPoint and accounting systems. Familiarity HOA accounting software, a plus

On- site- part time position to interact with residents, vendors and office personal

Benefits package to be determined by the Board of Trustees

Responsibilities: To assist the Property manager in overseeing the operations of the Greenbriar of Marlboro, Inc. in accordance with the Bylaws and Declarations of the Association. Assist in all operations/assignments as needed.

Communication: Maintain communications with HOA Board of Trustees, Association members/homeowners and vendors. Maintain good public relations in a positive manner. Respond to emails, letters and phone calls from homeowners

Fiscal Management: Oversees monthly collection of monthly assessments from homeowners. Ensure bills are paid. Produce financial statements each month. Ensure Homeowners are charged for delinquent dues and violations and send appropriate notices.

Record Keeping: Maintain records of the Association, files of homeowners and renters, resale certifications and ensure changes of ownership are properly entered and update all records of such sales. Process initial Architectural Committee applications. Maintain a calendar of assigned dates for clubhouse use (i.e. meetings, events etc.).

Property Management & Maintenance: Coordinate capital projects. Review the property, and note any violations or maintenance issues. Accept, create, prepare and submit work orders to schedule crews to perform maintenance and repair work. Manage office supplies and inventory and replace as needed. Provide administrative support as necessary, including scheduling group meetings, doing research and creating reports. Any other assignments as needed by the Board or Property Manager.

Salary range: $20-$30 per hour 20 to 25 hours per week

This job description is not a contract. Duties and responsibilities may be changed as business needs dictates.

Pay: $20.00 - $30.00 per hour

Expected hours: 20.0 – 25.0 per week

Work Location: In person