Receptionist/Administrative Assistant

Job Summary

CPA firm seeking a Receptionist/Administrative Assistant with strong communication skills to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and clients, manage a busy front desk, and provide comprehensive administrative support to ensure smooth daily operations. You must be detailed oriented, able to handle a fast paced environment, and have strong communication and analytical skills. This position requires you to be able to work well as part of a team and independently. Your positive attitude, excellent organizational skills, and technical proficiency will help foster a welcoming environment while maintaining efficient office workflows.

Duties

• Greet visitors, clients, and vendors with professionalism and warmth, ensuring a positive first impression
• Answer the phone, and direct inquiries to appropriate team members using courteous phone etiquette
• Handle incoming and outgoing mail, including documents received electronically, and by mail, with accuracy and timeliness
• Maintain client relationship software
• Collate tax returns
• Supply maintenance and ordering
• Create and maintain Excel spreadsheets
• Filing, faxing, scanning and copying documents
• Preparation and distribution of engagement letters
• Assist other administrative and accounting staff as needed

Experience

• Proven clerical or administrative experience in an office environment demonstrating strong organizational skills
• Proficiency in Microsoft Office applications such as Word, Excel (spreadsheets), and Outlook. A skills assessment test is required.
• Excellent computer literacy with the ability to quickly adapt to new software tools and technical systems
• Strong client service skills with experience handling front desk responsibilities and client communication
• At least 3+ years of experience required.

Pay: $25.79 - $31.05 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance

Work Location: In person