Receptionist/Administrative Assistant

Job Overview

The Office Manager plays a vital role in our community, handling day-to-day administrative tasks, maintaining member communications, and providing critical support to our Rabbi, Hebrew School, Board of Directors, and volunteers. The ideal candidate is a highly resilient, assertive self-starter who loves organizing, and is comfortable managing up. This candidate will also brings a warm demeanor to member interactions, and can bring a poised professional presence that commands respect and can confidently navigate strong decisive leadership styles while keeping daily operations on track.

Responsibilities

• Administrative & Front Desk Support: Manage daily office operations during morning hours, answer phones, check mail, order supplies, and maintain the master synagogue calendar. Greet visitors warmly, manage front desk operations, and direct inquiries efficiently.
• Database & Membership Management: Maintain accurate member records in ShulCloud, track annual commitments, process donations, and send out monthly yahrzeit notifications.
• Community Communication: Design and distribute the weekly email newsletter, coordinate holiday announcements, and maintain updates on the synagogue website.
• Basic Financial Support: Process incoming payments and organize invoices within ShulCloud to collaborate seamlessly with our Treasurer/Bookkeeper.
• Event Logistics: Assist with administrative preparations for Shabbat, lifecycle events, High Holy Days, and special community programming (e.g., printing programs, tracking RSVPs).
• Problem-Solving Autonomy: Exceptional diplomatic skills; able to resolve administrative friction independently and keep office systems running smoothly without needing constant consensus.
• Communication Style: Direct, objective, and unflappable communication skills—able to deliver information clearly and not take workplace or leadership stress personally.
• Support office management by organizing supplies, maintaining office equipment, and overseeing general administrative functions

Qualifications

• Experience: 2+ years of experience in office administration, administrative assistance, or non-profit/house-of-worship management. Excellent verbal and written communication skills with a patient, welcoming, and community-minded approach.Proven office experience with strong organizational skills and attention to detail
• Technical Proficiency: High comfort level with technology, including Microsoft Office, Google Workspace, and email marketing platforms.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry.
• Strong computer literacy and technical proficiency in office productivity tools.
• Exceptional time management skills to prioritize tasks efficiently in a busy environment.
• Ability to handle confidential information discreetly while maintaining professionalism.

Pay: $20.00 - $25.00 per hour

Expected hours: 25.0 per week

Benefits:

• Flexible schedule

Education:

• High school or equivalent (Required)

Experience:

• Office Administration: 2 years (Required)

Work Location: In person