Receptionist/Administrative Assistant_Full Time

Overview

Join Our Team as an Office Assistant/Receptionist!

Are you a friendly and organized professional who enjoys creating a welcoming environment? Our organization is looking for an Office Assistant/Receptionist to be the face of our office and provide essential administrative support. If you're detail-oriented, customer-focused, and eager to contribute to a collaborative team, we want to hear from you!

Why You'll Love Working With Us:

Meaningful Work: Play a vital role in supporting our mission and serving our community.

Growth Opportunities: Develop your administrative skills while gaining experience with a supportive and knowledgeable team.

Positive Environment: Be part of a welcoming and professional workplace where your contributions are valued.

What You'll Do:

Be the first point of contact, greeting clients and visitors with a warm, professional demeanor.

Manage incoming calls, direct inquiries, take messages, and respond to emails.

Handle incoming and outgoing mail and maintain organized correspondence records.

Maintain office calendars and coordinate appointment scheduling.

Assist with invoicing, receipt processing, and basic bookkeeping tasks.

Perform data entry, organize documents, and maintain accurate filing systems.

Monitor office supplies, place orders, and ensure inventory is well-stocked.

Support the team with various administrative tasks as needed.

Assist with donation collection and tracking to support our community initiatives.

What We're Looking For:

High school diploma or GED required; associate or bachelor’s degree a plus.

Previous experience in an administrative, receptionist, or clerical role preferred.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer skills. Must be very versed with technology, Google docs, Google sheets, creating calendars and digital announcements.

Must be punctual.

Strong organizational and time management skills.

Excellent verbal and written communication abilities.

Ability to multitask and thrive in a fast-paced environment.

Professional appearance and a friendly, customer-service mindset.

What We Offer:

Competitive pay and benefits package.

Opportunities for professional growth and skill development.

A collaborative and supportive work culture.

The chance to make a difference by supporting meaningful community work.

Requirements

• Bilingual proficiency is highly preferred to effectively communicate with diverse clients and visitors
• Proven experience in office management or administrative support roles with strong clerical skills
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and general computer skills
• Prior office experience handling front desk responsibilities and multi-line phone systems with professionalism
• Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Exceptional customer service skills coupled with courteous phone reception and phone etiquette
• Experience in calendar management, typing, proofreading, and supporting personal assistant duties is advantageous
• Demonstrated ability to handle confidential information discreetly while maintaining a positive attitude

Join us to be part of a lively team where your organizational talents and friendly demeanor will make a meaningful difference every day!

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person