Receptionist/Administrative Coordinator

The Aviation Inflatables Receptionist/Administrative Coordinator serves as the first point of contact for our organization and is responsible for creating a welcoming environment for clients, visitors, and staff. This role requires excellent typing ability, interpersonal skills, and communication skills. The Front Desk Receptionist/Office Assistant should have strong listening skills, a professional demeanor, and the ability to maintain a positive and outgoing personality while multitasking with ease. As the face of our organization, the Receptionist has a duty to always represent Aviation Inflatables in a professional manner.

Responsibilities

• Answer and transfers phone calls
• Retrieves messages from voicemail and forwards to appropriate personnel
• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable
• Greets and welcomes visitors with a professional and friendly demeanor.
• Answers questions about organization and provides callers with address, directions, and other information
• Monitors visitor access and issues passes when required
• Attends meetings, takes meeting minutes, and transcribes them accordingly.
• Receives, sorts, and routes mail, and maintains and routes publications
• Orders, receives, and maintains office supplies
• Creates and prints memos, correspondence, reports, and other documents when necessary
• Interact with clients, visitors, staff, and the public
• Maintains stocks of supplies as needed
• Perform other duties as assigned by GM with focus and attention to detail to ensure smooth office operations.

Requirements

• Must have a HS Diploma or G.E.D
• Proficiency with Microsoft Office Professional and Excel
• Skilled in the use and general maintenance of all office equipment
• Organizational and office management skills
• Record keeping skills
• Strong listening and spoken communication skills
• Professional demeanor and appearance
• Good directive skills in person and on the phone, and can multitask with ease