Receptionist/Administrator

Receptionist / Administrative Assistant

Watersmith CPA
Job Type: Full-Time
Pay: Starting at $19.00 per hour
Schedule: Monday to Friday

About Watersmith CPA

Watersmith CPA is looking for a friendly, organized, and dependable Receptionist / Administrative Assistant to join our accounting office.

As the first point of contact for many of our clients, this position plays an important role in creating a welcoming and professional experience while helping keep the day-to-day operations of the office organized and running smoothly.

We are looking for someone who is comfortable working with people, has strong attention to detail, and can confidently manage a variety of administrative responsibilities in a professional office environment.

Responsibilities

• Greet clients and visitors in a friendly and professional manner
• Answer, screen, and direct incoming telephone calls
• Respond to general emails and client inquiries
• Schedule appointments and assist with maintaining office calendars
• Receive and organize documents dropped off by clients
• Assist clients with document pickup and other front-desk requests
• Scan, photocopy, print, and file documents
• Maintain organized electronic and paper filing systems
• Enter and update client information as required
• Prepare letters, forms, correspondence, and other office documents
• Track outstanding client information and follow up when necessary
• Assist with incoming and outgoing mail
• Maintain office supplies and general front-office organization
• Provide administrative support to accountants and bookkeeping staff
• Assist with additional office duties during busy tax seasons
• Maintain strict confidentiality when handling client, financial, and personal information

Qualifications

• Previous receptionist, administrative, or customer service experience is preferred
• Strong communication and interpersonal skills
• Friendly and professional telephone manner
• Excellent organizational skills and attention to detail
• Ability to prioritize and manage multiple tasks
• Comfortable working with computers and learning new programs
• Experience with Microsoft Outlook, Word, and Excel is an asset
• Reliable, punctual, and able to work independently
• Comfortable working as part of a small professional team
• Ability to handle confidential and sensitive information appropriately

Previous experience in an accounting, bookkeeping, financial, legal, or other professional office environment is considered an asset but is not required.

Knowledge of QuickBooks, Sage, bookkeeping, payroll, or tax preparation software would also be considered an asset.

Position Details:

This is a full-time, Monday-to-Friday position with a starting wage of $19.00 per hour.

Hours may become busier during tax season, so the successful candidate should be comfortable working in a fast-paced environment and adapting as priorities change.

To Apply

Please submit your resume along with a brief introduction outlining your previous experience and why you are interested in joining Watersmith CPA.

We appreciate the interest of all applicants; however, only candidates selected for an interview will be contacted.

Pay: From $19.00 per hour

Expected hours: 35.0 – 40.0 per week

Benefits:

• On-site parking

Experience:

• Administrative: 2 years (preferred)

Language:

• English (required)

Work Location: In person