Receptionist/Administrator

Overview

We are seeking a dynamic and organized Receptionist/Administrator to join our team! This vital role offers an exciting opportunity to be the welcoming face of our organization while managing essential administrative functions. You will be the first point of contact for visitors and callers, ensuring a positive experience while supporting daily office operations with efficiency and professionalism. If you thrive in a fast-paced environment, possess excellent communication skills, and have a keen eye for detail, this position is perfect for you! This is a paid position that provides valuable experience in office management and customer service.

Duties

• Greet visitors warmly and professionally, directing them appropriately and ensuring a positive first impression
• Manage phone system, answer inquiries promptly, and route calls accurately using proper phone etiquette
• Handle incoming and outgoing correspondence, including emails, mail, and packages with precision
• Maintain organized filing systems—both physical and digital—ensuring easy retrieval of documents
• Support bookkeeping activities such as invoicing, billing, and record-keeping with attention to detail
• Assist with administrative tasks including scheduling appointments, managing calendars, and preparing reports
• Maintain cleanliness and organization of front desk area to promote a professional environment
• Proofread documents for accuracy before distribution to ensure clarity and professionalism

Experience

• Proven clerical experience in an office setting with strong organizational skills
• Familiarity with phone systems and front desk operations
• Knowledge of data entry procedures with high accuracy standards
• Customer service experience demonstrating excellent communication skills and professionalism
• Previous medical or dental office experience is a plus but not required; training will be provided if necessary
• Strong typing skills with the ability to proofread documents thoroughly
• Demonstrated ability to handle confidential information discreetly and maintain professionalism at all times

Join us in creating a welcoming environment while supporting our administrative needs! We value energetic individuals who are eager to contribute their organizational talents and customer service expertise. This role offers an excellent opportunity to develop your office management skills within a supportive team environment.

Pay: $19.00 per hour

Expected hours: 32.0 per week

Benefits:

• On-site parking

Work Location: In person