Receptionist/Administrator

TOBIN, an AtkinsRéalis company, is currently seeking an Administrator/Receptionist to join our busy and growing team in our Galway office on a 12-month fixed-term contract .

This is a varied role that will provide administrative support across multiple teams and projects, while also being the first point of contact for visitors and clients to our Galway office. We are looking for an organised, proactive and professional individual who enjoys working in a busy environment and can manage a range of responsibilities effectively.

Location: Galway (Full Time On-site)

Contract: 12-month Fixed-Term Contract

Ideal Start Date: 1 November 2026

Following TOBIN’s recent acquisition by AtkinsRéalis, successful candidates will become part of the wider AtkinsRéalis group, a world-leading engineering and project management organisation. This offers access to international expertise, larger-scale projects, enhanced career development opportunities, and a collaborative global network of technical specialists.

Key Tasks & Responsibilities:

Project & General Administration:

• Provide administrative support to project teams and assist with project and proposal administration.
• Support the preparation of proposal correspondence and ensure relevant information is accurate and up to date.
• Maintain management spreadsheets, databases and internal records.
• Draft and format project documentation, including meeting minutes, records, letters and standard templates.
• Assist project teams with presentations and the collation of project information.
• Maintain and update vendor information and internal records.
• Assist with the coordination of monthly invoicing and preparation of draft invoices.
• Support the printing, collation and preparation of planning, fire safety and tender submission documents.
• Assist with the collation and coordination of consultancy agreements.
• Complete recurring data entry and document management tasks.
• Provide general administrative support across multiple divisions as required.

Reception & Office Support:

• Coordinate front desk activities and manage incoming calls and emails in a professional and efficient manner.
• Greet and welcome visitors and clients to the Galway office.
• Maintain the reception area and meeting rooms to a high standard.
• Monitor staff and visitor movements and maintain appropriate visitor records.
• Manage and distribute incoming post, deliveries and correspondence.
• Coordinate outgoing post, parcels and couriers.
• Provide general support to ensure the smooth day-to-day running of the office.

About you:

The successful candidate will ideally have:

• Previous experience in an administration, reception or office support role.
• Strong organisational skills with excellent attention to detail.
• Good written and verbal communication skills.
• A professional and friendly approach when dealing with colleagues, clients and visitors.
• Strong Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint.
• The ability to manage multiple tasks and priorities in a busy office environment.
• A proactive, flexible approach and the ability to work both independently and as part of a team.

If you’re interested in joining our team, we’d love to hear from you. Apply today to find out more about the opportunity.