Receptionist/Administrator

Overview

We are seeking a dynamic and organized Receptionist/Administrator to join our team! This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess a passion for creating a welcoming environment while efficiently managing office tasks. This paid position offers an exciting opportunity to develop your administrative skills in a fast-paced, supportive setting.

Duties

• Greet visitors and clients warmly, providing excellent customer service and ensuring a positive first impression
• Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette
• Handle front desk duties, including checking in appointments, scheduling, and coordinating appointments with staff
• Perform data entry tasks with precision using Microsoft Office and Google Workspace tools, maintaining accurate records
• Organize and file documents systematically, including electronic files and physical paperwork such as medical or dental records
• Support bookkeeping activities using QuickBooks or similar software, including invoicing and expense tracking
• Assist with clerical tasks such as proofreading correspondence, managing incoming/outgoing mail, and maintaining office supplies

Qualifications

• Proven experience in office administration or clerical roles, preferably in medical or dental settings
• Strong computer skills with proficiency in Microsoft Office (Word, Excel), Google Workspace, and data entry software
• Familiarity with front desk operations, multi-line phone systems, and customer support best practices
• Excellent organizational skills with keen attention to detail for filing, proofreading, and managing schedules
• Demonstrated ability to handle phone etiquette professionally while providing exceptional customer service
• Experience with bookkeeping software like QuickBooks or similar is a plus
• Prior medical or dental office experience is highly desirable but not mandatory; training will be provided for the right candidate

Join us to be part of a vibrant team dedicated to delivering outstanding service while supporting the efficient operation of our office. We value proactive individuals who thrive in busy environments and are eager to grow their administrative expertise!

Pay: $16.00-$20.00 per hour

Benefits:

• Dental care
• Extended health care
• On-site parking

Work Location: In person