Receptionist/Front Desk Assistant

Receptionist/ Front Desk Assistant

Our company is searching for a friendly, professional, and highly organized Receptionist/ Front Desk Assistant to be the first point of contact for our company. This role plays a key part in creating a welcoming environment for visitors ensuring smooth communication and administrative operations across the organization.

Key Responsibilities

Reception & Visitor Management

• Greet and welcome visitors in a warm and professional manner.
• Register and direct visitors to the appropriate personnel or department.
• Notify staff of guest arrivals promptly.
• Maintain a visitor logbook or digital check-in system.
• Issue visitor badges and follow security protocols as needed.

Communication & Call Handling

• Answer incoming calls professionally and direct them appropriately.
• Take accurate messages and ensure timely delivery to relevant staff.
• Respond to general inquiries in person, by phone, or via email.
• Monitor and manage general company email inboxes.

Administrative Support

• Sort and distribute incoming mail and handle outgoing deliveries.
• Monitor and replenish office supplies and inventory as needed.
• Provide general administrative support to staff and departments.

Qualifications and Skills

• Minimum of 3+ years of experience as an Administrative Assistant reporting directly to senior management
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Friendly and professional demeanor

What We Offer

• Competitive salary commensurate with experience
• Affordable health, dental, and vision insurance
• COMPANY PAID life insurance
• Accrued PTO from day one!
• Retirement plan with company matching
• Opportunities for professional development and growth