Receptionist/Front Office Executiv e

Receptionist / Front Office Executive

Location: Asia Pacific Institute of Management
Experience: Minimum 10 Years
Employment Type: Full-Time

About the Role

We are looking for a professional, confident, and well-organized Receptionist / Front Office Executive with a minimum of 10 years of relevant experience to manage the institutes front desk and provide efficient administrative and coordination support.

The ideal candidate should have excellent communication and interpersonal skills, a pleasant personality, and the ability to multitask and handle multiple responsibilities efficiently in a professional academic environment.

Key Responsibilities

• Manage the reception/front desk and serve as the first point of contact for students, parents, visitors, faculty, and staff.
• Handle incoming calls, emails, enquiries, and correspondence in a professional and courteous manner.
• Welcome and assist visitors and ensure a positive experience.
• Coordinate appointments, meetings, and visitor schedules.
• Provide administrative and coordination support to various departments as required.
• Maintain records, documents, and other front-office information.
• Handle multiple tasks simultaneously and prioritize work effectively.
• Coordinate with internal teams to ensure smooth day-to-day operations.
• Maintain a professional, organized, and welcoming reception area.
• Undertake other administrative responsibilities as assigned by management.

Preferred candidate profile

Candidate Profile

• Minimum 10 years of relevant experience in reception, front office, administration, or a similar role.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer-service skills.
• Ability to multitask, prioritize, and work under pressure.
• Good working knowledge of MS Office and basic administrative functions.
• Professional, courteous, and presentable personality.
• Strong organizational and coordination skills.
• Ability to interact confidently with senior management, faculty, students, parents, and external visitors.
• Prior experience in an educational institution, corporate office, or professional organization will be an advantage.