Receptionist/Office Administrator

Job Summary

We are seeking an energetic and detail-oriented Receptionist/Office Administrator to join our dynamic team. In this vital role, you will be the welcoming face of our organization, managing front desk operations, providing exceptional customer support, and ensuring smooth administrative workflows. Your proactive approach and organizational skills will help create a positive environment for clients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a professional and friendly office atmosphere.

Duties

• Greet visitors and clients warmly, ensuring a professional and friendly first impression
• Manage multi-line phone systems with excellent phone etiquette, directing calls efficiently
• Handle incoming and outgoing correspondence, including emails and mail.
• Maintain organized filing systems for documents, records, and reports, including digital and physical files
• Assist with appointment scheduling, calendar management, and coordinating meetings or events
• Provide general administrative support such as proofreading documents, managing office supplies, and performing clerical tasks

Requirements

• Proven clerical or administrative experience in an office setting; experience in medical or dental offices is a plus
• Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Excellent organizational skills with attention to detail and accuracy in data entry and proofreading
• Exceptional customer service skills with the ability to handle phone inquiries professionally using multi-line phone systems
• Ability to manage multiple tasks efficiently in a fast-paced environment while maintaining professionalism
• Experience with front desk operations, filing systems, and office equipment such as fax machines or printers
• Knowledge of medical or dental office procedures is advantageous but not required; training will be provided as needed
• Fluent in English, Punjabi, and Hindi
• Strong verbal and written communication skills
• Professional, organized, and detail-oriented
• Comfortable communicating with clients and handling confidential information
• Reliable and able to manage multiple tasks and deadlines
• Mortgage, lending, banking, or financial services experience is an asset
• Must be legally authorized to work in Canada, Work permit holders or PR / CITIZEN
• 2 professional employment references required
• 1 personal reference required
• Position: Full-time
• Industry: Tax and mortgage office
• Location: Surrey, BC
• If you are interested, please Join us in creating a vibrant workplace where your organizational talents shine! We are committed to supporting your growth through a positive work environment that values dedication, professionalism, and enthusiasm.

Pay: $18.25-$22.00 per hour

Work Location: In person