Receptions & Administrative Assistant

About the role

We are seeking a dedicated and organised Receptions & Administrative Assistant to join HEXFLOW HOLDING LIMITED in Central and Western District. This is a full-time position that plays a vital role in ensuring the smooth operation of our office environment. You will be the first point of contact for our visitors and clients, whilst managing administrative tasks that support the efficient functioning of our business. This role is essential to maintaining a professional and welcoming atmosphere for both internal staff and external stakeholders.

What you'll be doing

1. Welcoming and greeting visitors and clients with professionalism and courtesy
2. Managing the reception desk and handling incoming calls, emails and enquiries
3. Scheduling appointments and maintaining the office calendar
4. Processing and filing administrative documentation accurately and efficiently
5. Providing general administrative support to various departments within the company
6. Preparing correspondence, reports and other written communications
7. Maintaining office supplies inventory and placing orders as required
8. Managing confidential information with discretion and professionalism
9. Supporting the organisation of meetings, events and other company activities
10. Performing data entry and maintaining database records

What we're looking for

1. Proven experience as a reception or administrative assistant, or in a similar customer-facing administrative role
2. Excellent communication skills, both verbal and written, with the ability to interact professionally with all levels of staff and external contacts
3. Strong organisational and time management abilities, with the capacity to manage multiple tasks and prioritise effectively
4. Proficiency in Microsoft Office Suite and experience with office management systems
5. Professional telephone manner and experience handling enquiries with tact and courtesy
6. Attention to detail and accuracy in administrative work
7. Discretion and ability to handle confidential information responsibly
8. A proactive attitude with a willingness to support various departments as needed
9. Flexibility and adaptability in a fast-paced office environment

What we offer

HEXFLOW HOLDING LIMITED is committed to creating a supportive and inclusive working environment for all employees. We offer competitive remuneration, opportunities for professional development and career progression. We value work-life balance and aim to foster a positive workplace culture where your contributions are recognised and appreciated. Our team benefits from modern office facilities and a collaborative atmosphere that encourages both individual growth and team success.

About us

HEXFLOW HOLDING LIMITED is a dynamic and forward-thinking organisation dedicated to delivering excellence in our operations. We pride ourselves on maintaining high standards of professionalism and customer service across all areas of our business. Our team is diverse, collaborative and committed to achieving our shared goals. We believe in creating an environment where employees can thrive and contribute meaningfully to our success.

Apply now

If you are an organised, customer-focused professional with strong administrative skills, we would like to hear from you. Please submit your CV and a covering letter outlining your relevant experience and why you would be an excellent fit for this role.