Recognition Coordinator

Buchalter is seeking an organized, detail-oriented Awards & Submissions Coordinator to manage and coordinate the firm’s awards, rankings, and legal directory submissions.

Working closely with the Communications Manager and Marketing team members across the firm, this position will serve as the central point of coordination for award research, deadlines, submissions, tracking, and reporting. The Coordinator will help ensure a consistent firmwide process while directly managing submissions for designated offices and recognition programs.

Key Responsibilities

• Manage the firmwide awards and submissions calendar, including deadlines, assignments, submission status, embargo dates, publication dates, and results.
• Coordinate awards and rankings activity across offices and practice groups, ensuring deadlines and required follow-up remain on track.
• Research national, regional, local, and practice-specific awards and recognition opportunities, including legal publications, rankings, and regional Business Journals.
• Maintain current knowledge of major legal directories, publications, award programs, submission requirements, and recurring deadlines.
• Manage the submission process for designated offices and programs, including gathering information, coordinating with attorneys and Marketing team members, drafting and editing submissions, and completing final submissions.
• Maintain organized records of prior submissions, results, research, supporting materials, and historical information.
• Prepare regular reports on upcoming deadlines, outstanding submissions, completed submissions, and results.
• Monitor award announcements and coordinate related follow-up, including website updates, social media requests, attorney notifications, and other recognition activities.
• Develop and maintain templates, trackers, and processes to improve consistency and efficiency across the firm’s awards program.

Qualifications

• Bachelor’s degree in Marketing, Communications, English, Journalism, Business, or a related field.
• 1–3 years of relevant experience; law firm or professional services experience strongly preferred.
• Excellent organizational and project management skills, with the ability to manage multiple concurrent deadlines and stakeholders.
• Strong writing, editing, proofreading, and research skills with exceptional attention to detail.
• Familiarity with major legal publications, directories, and rankings, such as Chambers and Partners, The Legal 500, Best Lawyers, Super Lawyers, Benchmark Litigation, and Lawdragon, as well as regional Business Journals.
• Experience with Monday.com or comparable project management platforms preferred.
• Experience with WordPress or other website content management systems preferred.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Strong interpersonal skills and the ability to work effectively with attorneys and colleagues across multiple offices.
• Self-motivated, proactive, and comfortable taking ownership of deadline-driven projects.