Recording Secretary

Education:  Graduate with a bachelor degree in Development Communication, Office Administration, Business related courses or any related field

**Skills:**Possesses proficiency on the use of computer, exhibits leadership while establishing and maintaining good interpersonal relationship, accuracy and attention to details, above average communication skills and good organizational skills;

**Experience:**preferably with at least 6 months work experience in office administration or relevant role· Coordinates schedule of Board Committee Meetings, secures venues and sends out meeting invites and agenda.

· Prepares needed documents and supporting materials and distributes them to Board Committee members.

· Attends Board Committee meetings, records minutes and documents key decisions and action items.

· Receives and screens incoming calls and visitors of the BOD and the Chairperson of the Board, determines which are priority matters and inform the BOD accordingly. Makes referrals to appropriate committees or provides requested information.

· Screens and registers incoming correspondence and reports and forward it to the BOD Secretary.

· Registers outgoing communication and forwards correspondence to the respective addressees.

· Ensures that all outgoing documents for transfer to other departments or units are properly acknowledged;

· Ensures maintenance of records, including minutes of the meeting, board resolutions and secretary’s certificates; and provide historical references through a developed filing and retrieval systems;

· Safekeep files and other important documents of the unit;

· Assists the BOD Secretary in preparing meeting invites and do necessary announcement and reminders.

· Assists the BOD Secretary in duties related to documentation and coordination.