Records Clerk

Job Overview

We are seeking a detail-oriented and highly organized Records Clerk to join our dynamic team. In this vital role, you will be responsible for managing and maintaining accurate records across various systems, ensuring compliance with regulatory standards, and supporting the organization’s information governance initiatives. Your proactive approach will help streamline document workflows, safeguard sensitive data, and uphold the integrity of our record management processes. This position offers an exciting opportunity to contribute to efficient information management and archival practices within a fast-paced environment.

Duties

• Organize, classify, and maintain both physical and electronic records using record management systems (RMS) such as iManage and SharePoint.
• Ensure proper filing, indexing, and retrieval of documents in accordance with established taxonomy and metadata standards.
• Manage records retention schedules to guarantee compliance with legal and regulatory requirements, including government records management standards.
• Digitize physical records to facilitate electronic records management and improve accessibility across departments.
• Conduct archival processing following archival standards and oversee the preservation of historical records.
• Support information security protocols by safeguarding sensitive data and ensuring access controls are properly implemented.
• Proofread documents for accuracy, consistency, and adherence to organizational policies before final filing or dissemination.

Skills

• Proficiency with document management systems (DMS), record management systems (RMS), and content management systems like SharePoint.
• Strong understanding of metadata, taxonomy, and classification principles for effective information organization.
• Knowledge of records retention policies, compliance management, and regulatory standards related to government and corporate records.
• Experience with physical records management, digitization processes, and archival processing techniques.
• Familiarity with electronic records management (ERM) tools such as iManage or similar platforms.
• Excellent organizational skills with the ability to manage multiple priorities efficiently in a fast-paced setting.
• Attention to detail for proofreading, data management, and ensuring accuracy in all documentation activities.
• Basic knowledge of information security practices to protect confidential data and support compliance efforts.

Join us as a Records Clerk to play a crucial role in maintaining the integrity of our information assets! Your expertise will help ensure our organization’s records are well-organized, secure, compliant, and accessible—empowering us to operate efficiently today and preserve valuable information for tomorrow.

Pay: $23.67 - $28.51 per hour

Work Location: In person