Records Custodian / Administrative Specialist

Sample Job description

The District 2 Medical Examiner located in Tallahassee, FL and provides medico-legal death investigations pursuant to Florida State Statute Chapter 406. We are seeking a highly organized and detail-oriented Records Custodian / Administrative Coordinator to join our team. The District 2 Medical Examiner Office serves 10 counties in and around Tallahassee, FL.

This position involves working weekdays and occasionally responding to unforeseen situations involving office operations. The ideal candidate must reside within Leon County to facilitate timely response to office needs. All full-time employees will have available a benefits package that includes health, dental, and life, along with a generous 401k plan, paid holidays and paid leave.

The ideal candidate will perform duties related to management of confidential records and administrative support for the Medical Examiner's Office through accurate documentation, coordination, monitoring, and communication. This candidate will also respond to public records requests per Florida Statute Chapter 406 and Chapter 119.

Sample of Duties and Responsibilities:

The ideal candidate will have the following duties and responsibilities:

Review and respond to records requests based on Florida Statute Chapter 406 and Chapter 119;

Serve as court liaison to schedule subpoenas for deposition and trial;

Designs and develops manual or automated records management systems; reviews existing and potential office information systems and prepares recommendations for changes and improvements;

Prepares written procedures for management of public records;

Trains employees in records management principles, practices and regulations, as well as automated systems to track records in storage;

Assist with general office needs and troubleshooting;

Organizes, stores and retrieves archived records;

Coordinates the duplication of microscopic slides, photographs or records needed for court or other records requests;

Performs data processing related duties including using available statistical or packaged software programs, encoding data, data entry and retrieval and routine computer terminal operations or programming/reprogramming;

Answers the phone and interacts with families and stakeholders;

Prepares inventories of records and equipment, prepares records destruction notices or retention scheduling; and, Other duties as assigned.

Knowledge Required:

Florida Statute 406 (Medical Examiner Act);

Florida Administrative Code Chapter 11G (Medical Examiner Rules);

Florida Statute 119 (Public Records Law);

Vital Statistics laws which impact on the determination of next-of-kin, cremation approval and disposition of bodies;

Basic medical terminology;

Stages of grief experienced by survivors of deceased;

Knowledge of records management systems; and,

Case record keeping and documentation procedures.

All employees of the District 2 Medical Examiner must successfully pass a background check, possess a valid driver license with clean driving record, and complete pre-employment drug screening.

Pay: From $42,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Experience:

• Records custodian: 2 years (Preferred)

Work Location: In person