Records Management Adviser

Halo and warm Pacific greetings Te Whāinga | Our Purpose

Te Hono Tangata - Te Huringa OraKa hono a Te Tūao Tāwāhi i ngā tūao pūkenga ki ngā whakahaere me ngā hapori i te Moana-nui-a-Kiwa me tua atu, hei tautoko i ngā wawata kua tautuhia ā-rohe, ā, kia tutuki ai te panoni toitū

Volunteer Service Abroad connects skilled volunteers with organisations and communities in the Pacific and beyond to support locally identified aspirations and achieve sustainable change.

Mō tēnei tūranga mahi | About the role
This is your opportunity to become a VSA Volunteer and support a significant organisational improvement project with the Western Provincial Government in Gizo, Solomon Islands.

We're seeking an experienced records management professional, information management specialist, or someone with strong transferable experience in document systems, administration, archives, or digital record keeping.

Over a 12-month assignment, you'll work alongside the Lands Division to help design and implement an electronic records management system, supporting the transition from paper-based processes to a more efficient and sustainable way of managing critical land records.

This is a hands-on role that combines systems improvement, staff training, mentoring, and change management, helping ensure important information is secure, accessible, and well managed for years to come.
What you'll be doing

• Reviewing and assessing current record keeping practices
• Identifying practical and affordable electronic records management solutions
• Supporting the digitisation of existing paper records
• Establishing systems for secure storage and retrieval of information
• Training and mentoring staff in records management best practice
• Building the capability of the Lands Division to maintain and grow the system independently

Ngā tino Pūkenga/Wheako | Essential skills and experience
We're looking for someone who has:

• Experience working with records, information, document, archive, or knowledge management systems
• Experience improving or implementing filing and document management processes
• Strong organisational skills and attention to detail
• Experience training, coaching, or supporting others to adopt new systems
• The ability to work collaboratively in a cross-cultural environment

Experience transitioning from paper-based systems to electronic systems would be highly regarded.

Our Partner Organisation The Western Provincial Government plays a key role in supporting development across the largest province in Solomon Islands. The Lands Division manages records relating to land ownership, leases, titles, and other critical information that supports development and governance throughout the province.

The Location Based in Gizo, you'll be working in one of Solomon Islands' most beautiful locations. The Western Province is renowned for its stunning islands, world-class diving and snorkelling, vibrant communities, coral reefs, WWII history, and eco-tourism attractions.
What VSA provides VSA will fund and organise:

• Flights
• Visas
• Insurance
• Accommodation
• Living allowance
• Utilities

The Country | Solomon Islands
The Solomon Islands is made up of more than 900 islands and has a rich cultural heritage and strong sense of community. VSA has a long history of working alongside local partners across the country to support locally led development and sustainable change.

Me pēhea te tuku tono | How to apply
Please apply through our website.
For more information about this assignment, contact Kiri Henare, Recruitment Advisor at khenare**@vsa.org.nz**
Please note: Due to VSA funding requirements, applicants must be New Zealand Citizens or New Zealand Permanent Residents.