Records Management Assistant

Job Overview

Paragon has a fantastic opportunity for a Records Management Specialist to join their highly reputable Client Partner, a leading and highly reputable Global Financial Services organisation.

The role is an ongoing Temporary assignment with a view and potential to become Permanent.

This role supports legal records and legal support services in a fast-paced financial services environment. It helps keep trading-related agreements, client records and document requests accurate, accessible and controlled across client’s systems. The role exists to protect service quality, confidentiality and turnaround times where legal documentation is time-sensitive and detail matters.

Hours: Monday to Friday 9am - 5:30pm

Your main duties would include:

• Owns the accurate processing of legal records, including verification, scanning, indexing, filing and archiving within agreed service standards.
• Supports legal assistants, lawyers and negotiators by helping locate, retrieve, scan and provide documents when requested.
• Keeps shared mailboxes, trackers and document queues under control so urgent and routine requests are visible and progressed.
• Handles confidential legal documentation securely and follows agreed controls for live records, reimages, approvals and audit trails.
• Raises errors, missing signatures, incorrect images or unclear filing instructions quickly, with enough detail for the right person to resolve them.
• Uses client’s platforms, SharePoint, shared mailboxes and trackers accurately to record activity and preserve a clear audit trail.
• Keeps data entry precise, especially document IDs, record numbers, client names, agreement types, dates and approval status.

Skills and Attributes we are looking for

• Working knowledge of legal records, legal support or document management processes in a controlled client environment is desireable
• Exceptional attention to detail and ability to check document metadata, signatures, agreement type, record numbers and filing status with care
• Strong verbal and written skills to interact effectively within a high-pressure corporate environment
• Ability to identify data discrepancies

Paragon is committed to creating an inclusive and accessible workplace where everyone feels valued, respected and able to thrive. We welcome applications from individuals of all backgrounds, experiences and perspectives. All qualified applicants will be considered fairly and without discrimination on the basis of race, ethnicity, gender, gender identity or expression, sexual orientation, disability, age, religion or belief, marital or civil partnership status, pregnancy or maternity, or any other characteristic protected by applicable law.

We recognise how challenging the current job market can be, and Paragon Talent Solutions are committed to providing the best possible candidate experience throughout the recruitment process.

If you are interested in this opportunity, we kindly ask that you apply via this LinkedIn advert rather than by email or LinkedIn direct message. This helps us ensure that every application is reviewed fairly, consistently and efficiently through our established recruitment process.

If you require any reasonable adjustments or additional support during the application process, please let us know and we will be happy to assist.

Pay: £15.00 per hour

Expected hours: 37.5 per week

Work Location: In person