Recreation Coordinator

Program/Department: Onsite Programs – Recreation

Reports To: Director of Onsite Programs

Supervises: instructors, volunteers, and program helpers as assigned.

Position Summary

The Recreation Program Coordinator leads the planning, coordination, and delivery of recreational programs at West Midland Family Center. This role creates engaging, inclusive, and well-organized opportunities through sports, fitness, aquatics, leagues, classes, open recreation, and community activities. The Coordinator ensures programs are welcoming, accessible, and responsive to community interests, with a primary focus on evening recreation operations and seasonal aquatics programming.

Core Responsibilities

Daily Operations: Coordinate daily recreation operations, including leagues, classes, open gym, aquatics, rentals, and special events.

Program Development & Growth: Plan, implement, and expand recreation opportunities for youth, adults, and families based on community interests, participation trends, and feedback. Monitor participation and program utilization, establish goals with the Director of Onsite Programs, and recommend opportunities for improvement or expansion.

Aquatics Programming: Coordinate seasonal aquatics programming in collaboration with the Head Lifeguard, including swim lessons, open swim, staffing, safety procedures, training, and required documentation.

Staff & Volunteer Coordination: Recruit, train, schedule, and support recreation staff, instructors, volunteers, and program helpers. Work with the Head Lifeguard to coordinate seasonal aquatics staff and coverage.

Recreation Facility Oversight: Coordinate the scheduling, use, and readiness of WMFC's two gymnasiums, outdoor spaces, storage spaces, bowling Center, and pool during season. Ensure spaces, equipment, and storage areas are prepared and maintained for programs, rentals, leagues, and community activities.

Community Outreach: Work with WMFC onsite programs to promote recreation opportunities, gather community feedback, and connect new families and community members to programs.

Safety & Maintenance: Maintain recreation equipment, supplies, program spaces, and aquatics areas; identify safety and maintenance concerns; and coordinate appropriate follow-up.

Administrative Duties: Manage schedules, registrations, attendance, program records, and other required documentation and data tracking.

Participant Experience: Build positive relationships with participants and families, respond to questions and concerns, and maintain a welcoming, inclusive, and positive recreation environment.

Secondary Duties

Committees: Participate in WMFC committees as assigned.

Organization-Wide Support: Assist with WMFC community events, special initiatives, and other onsite program needs when appropriate.

Working Conditions & Expectations

Physical Demands: Active role requiring standing, walking, and occasional lifting or carrying of equipment and supplies.

Schedule: Part-time, approximately 25–30 hours per week. Primarily evening hours. Monday–Thursday generally provide the stable core schedule, while Friday and Saturday hours may vary based on programming. Occasional Saturday work is expected and may increase as recreation opportunities expand.

Seasonal Schedule: Summer programming may require increased hours and additional availability.

Environment: Indoor and outdoor work, including recreation facilities and pool/aquatics areas.

Culture: Collaborate across WMFC programs and demonstrate flexibility, accountability, professionalism, and a willingness to step in when needed.

Skills & Qualifications

Key Skills: Strong organizational and time-management skills with the ability to coordinate multiple programs and priorities.

Communication: Strong interpersonal and communication skills with participants, families, staff, volunteers, and community partners.

Program Development: Ability to identify community interests and develop engaging recreation opportunities.

Aquatics Certification: Must obtain Lifeguard Instructor (LGI) certification by the beginning of the summer 2027 aquatics season.

Problem-Solving: Ability to adapt, address routine program concerns, and maintain professionalism and confidentiality.

Technology: Ability to use basic computer systems for registration, scheduling, communication, data entry, and program tracking.

Education and Experience: Bachelors preferred; equivalent relevant experience considered. Recreation, community programming, youth programming, sports, aquatics, fitness, or related experience preferred.

Mission Alignment

All WMFC staff contribute to enhancing the quality of life for each generation by providing growth and achievement opportunities within a caring environment. The Recreation Program Coordinator supports this mission by creating accessible, engaging, and welcoming opportunities for community members to be active, connected, and involved. Through recreation, aquatics, sports, and community programming, the Coordinator helps strengthen relationships and expand opportunities for individuals and families to participate in their community.

Pay: $15.50 - $17.50 per hour

Expected hours: 25.0 – 30.0 per week

Benefits:

• Employee assistance program
• Paid time off

Work Location: In person