Recreation Office Assistant

Position

Recreation Office Assistant Under the direction of the Recreation Coordinator and Recreation Operations Manager, the Office Assistant is responsible for assisting in daily office tasks and special projects for the Jim Porter Recreation Center. They will assist with day-to-day operations including day camps, pre-school programs, rentals, sports programs, and general inquiries.

Examples Of Essential Functions

• Monitor email, phone line, and reception area for Jim Porter Recreation Center
• Assist with rental scheduling oversight
• Program registration intake
• Stock supplies
• Scanning and filing of facility rental forms
• Assist with special projects as assigned
• Review rental reports and submit supply and service requests as needed

Minimum Qualifications EDUCATION Must have a high school diploma or G.E.D. equivalent, or be currently enrolled in an educational institution, working toward obtaining a diploma or G.E.D.

EXPEREINCE Previous administrative and customer service experience preferred. Any combination of training and experience that demonstrates possession of the knowledge and abilities stated above, and the ability to perform the duties of the position.

Knowledge, Skills, And Abilities

• Knowledge of general office procedures. Familiarity with computers; Microsoft Word, Excel, and Outlook mandatory
• Possession of basic math skills
• Ability to follow oral and written instructions well
• Ability to complete projects in a timely manner and reach deadlines
• Ability to work cooperatively with the public and fellow employees, in an enthusiastic and constructive manner
• Ability to maintain personal cleanliness and neatness of appearance
• Ability to engage in slight physical labor when needed for a special project

Other Information

SCHEDULE AT A GLANCE Must be available to work a flexible schedule including weekends, holidays, evenings, and split shifts, depending on program needs.

Selection Process All properly completed applications will be reviewed, and the most qualified candidates will be invited to continue in the selection process. A pre-employment drug test and live scan fingerprint (background check), paid by the city, will be required.

Workers' Compensation The City provides Workers' Compensation Insurance to all employees.

RETIREMENT CONTRIBUTION Employee is required to contribute 7.5% of gross earnings to the MissionSquare Retirement Plan, which is offered in lieu of Social Security, OR Current CalPERS members will be required to contribute the full employee contribution of 8%.

• NOTE: The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in the announcement may be modified or revoked without notice.

01

ATTENTION APPLICANTS: Copying and pasting duplicate answers and stating "See resume" and/or "see previous answer" are not acceptable to the questions below. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate and understand that the statements made in this supplemental questionnaire will be considered part of and subject to the terms of my employment application for this position. Please acknowledge your understanding by selecting "Yes".

• Yes
• No

02

Which best describes your level of education?

• High School
• Some College
• Associate's Degree
• Bachelor's Degree
• Master's Degree

03

How many years of administrative/clerical experience do you have?

• Less than one year
• 1 to 3 years
• 3 to 5 years
• None - I have no clerical experience

04

Describe your experience performing routine clerical duties in an office.

• Required Question