Recreation Supervisor-Athletics

POSITION OVERVIEW
Under the direction of the Guest Experience Manager, this position oversees and coordinates Evergreen Park & Recreation District (EPRD) adult/youth sports, and athletic activities. Including staff oversight, training, program development, and onsite supervision. The Recreation Supervisor – Athletics develops programs that provide safe, effective opportunities for sport and promote a healthy lifestyle for community residents.

KEY RESPONSIBILITIES

Program Operations & Service Delivery

• Collaborate across departments to provide excellent services and experiences to our patrons.
• Plan, direct, operate, and regularly evaluate athletics programs including leagues, tournaments, sporting events, and instructional programs.
• Monitor registration and attendance; assess feasibility and public interest; cancel programs as necessary.
• Develop new, innovative programs and improve upon existing program methods. Identify current trends and determine opportunities in our district.
• Coordinate with district facilities, divisions, and departments to meet recreation goals.
• Maintain a strong focus on internal and external guest/customer service.
• Prepare written staff instructions and/or lesson plans as needed.
• Be prepared to adjust to new facilities and programs as they come online with future development of parks and facilities.
• Communicate internally and externally; program schedules, operations and changes.

Staff and Volunteer Leadership & Supervision

• Supervise seasonal and full-time staff, including athletic coordinator(s), instructors, coaches, and referees.
• Recruit, select, hire, train, develop, discipline, and dismiss staff as necessary.
• Schedule, attend, and facilitate staff meetings; conduct one-on-one meetings as needed.
• Volunteer leadership – recruit, train and support volunteer coaches and officials.
• Delegate tasks and assign work to achieve defined goals and priorities.
• Review and approve entries in the staff timekeeping system

Budget, Purchasing & Reporting

• Prepare the annual budget for athletics department and manage programs/events to meet projections.
• Maintain accountability for revenues and expenses related to athletics programs.
• Forecast revenue and expenses; compare prior and expected performance to support budget planning.
• Purchase and evaluate equipment necessary for athletics programming.
• Prepare and maintain statistical/tabular reports and records related to athletics operations

Facilities, Scheduling & Risk Management

• Manage scheduling and event operations for athletic events and programs.
• Monitor daily facility use to ensure compliance with policies and procedures; coordinate facility schedules equitably.
• Implement risk management plans to support a safe environment for staff and visitors.
• Evaluate and report on proposed athletic facilities

Partnerships, Marketing & Community Relations

• Build and maintain relationships with sports associations and school districts; interface with community organizations and schools to promote and develop programs.
• Advertise, promote, and coordinate marketing for sports/athletics programs, including website, email promotion, and community engagement.
• Represent EPRD through presentations and public speaking to organizations and stakeholders related to athletics programs.

Policy & Compliance

• Maintain working knowledge of EPRD policies and procedures; implement them consistently and in a timely manner.
• Maintain knowledge of sporting event rules and regulations relevant to assigned programs.
• Coordinate contractor support for program delivery in alignment with district needs and applicable purchasing/procurement policies.

Other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES

• Management, administration, budgeting, personnel, and financial skills to manage recreational needs.
• Excellent problem-solving; organized, motivated, and creative.
• Ability to work effectively with a diverse staff and engage regularly with community stakeholders.
• Proficiency with common workplace technology (email, documents, spreadsheets) and maintaining/using district web tools.
• Modern principles, practices, rules, regulations, and equipment used in athletics programming.
• Applicable federal, state, and local laws, regulations, and standards.
• Budgeting practices, methods, and procedures; familiarity with park and recreation amenities/facilities.
• Familiarity with CO State Child Program Licensing requirements.
• Plan, direct, supervise, and evaluate programs and operational effectiveness.
• Communicate effectively (written and verbal) to varied audiences.
• Analyze data, prepare clear reports, establish priorities, and coordinate/assign/evaluate staff work.
• Build and maintain effective working relationships with employees, officials, civic/community groups, and the public.

MINIMUM QUALIFICATIONS (Required)

• Bachelor’s degree from an accredited university in Physical Education, Recreation, or a related field.
• Strong working knowledge of computer systems and software; proficiency with Microsoft Office, recreation registration systems (ActiveNet), point of sale, E-Pact and similar tools.
• Acute understanding of recreational sporting event rules and regulations.
• Current CPR, First Aid, and AED certification (or ability to obtain within 90 days of hire).
• Four (4) years of experience in recreation, physical education, or a related field.
• Two (2) years of supervisory experience in programming and/or management.

PREFERRED QUALIFICATIONS

• CDL preferred or within 90 days of starting.
• Certified Youth Sports Administration (CYSA) Preferred.
• Please note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with this job.