Recruiter Assistant

As a Talent Acquisition Coordinator, you will work with recruiters and hiring managers to schedule high volume interviews for internal and external candidates throughout the organization. In addition, you will provide support across Talent Acquisition initiatives as needed.

Primary Job Duties and Responsibilities:

• Ensure a positive candidate experience by scheduling interviews based on calendar availability for hiring teams.
• Greet guests and new hires when they arrive in the reception area.
• Monitor various shared email boxes.
• May schedule mid-level roles and work with Administrative Assistants on manager availability.
• Perform other duties as assigned.

Preferred Qualifications:

• College degree preferred.
• Two years of experience in Customer Service or Talent Acquisition environment.
• Ability to operate in an environment with high volume, ambiguity, and change.
• Proven written and verbal communication skills.
• Ability to multi-task and self-organize.

Minimum Qualifications:

• High School degree.
• One year of related work experience.

Skills:

• Detail-Oriented
• Multitasking
• Process Oriented
• Scheduling Interviews
• Problem Solving
• Effective verbal & written communication

Prior experience coordinating and scheduling appointments, interviews, meetings, or similar activities is required. Serves as the first point of contact for all visitors, creating a professional, welcoming, and positive first impression. Sets the tone for the overall visitor experience by maintaining a polished presence and delivering exceptional customer service.

Highly detail-oriented with the ability to manage a high-volume workload in a fast-paced environment. Strong organizational and time management skills, with the ability to prioritize multiple scheduling requests and deadlines.

Excellent interpersonal and communication skills; comfortable interacting with candidates and stakeholders via phone, email, and virtual platforms. Professional demeanor with experience working in a corporate or professional office environment.

Proficiency with Microsoft Outlook and experience with Workday or other applicant tracking/HCM systems would be a plus. Basic Microsoft Excel skills required, including navigating spreadsheets and formatting data (advanced formulas are not required).

Experience working within a large, complex organization is preferred. This is a hybrid position with standard business hours of 8:30 AM to 5:00 PM. Ideal candidate will have strong scheduling and coordination experience but is not expected to have extensive recruiting experience. This role is focused on administrative support, scheduling, and candidate coordination rather than full-cycle recruitment.

Since 1995, iTech Solutions Inc., has been providing IT Consulting and Direct Hire Services to the Insurance, Financial, Communications, Manufacturing and Government sectors with local offices in Connecticut, Minnesota, Colorado, Massachusetts, Tennessee, North Carolina, and New Jersey / Pennsylvania area. Our recruiting strategy is simple, if you want to find qualified IT professionals then use IT professionals to find them. So at iTech Solutions, our personnel are all career IT professionals with a wide range of IT experience. We can honestly say our staff understands the technologies, the complexities of finding and selecting the appropriate personnel and the pressures of running successful IT projects. Employer will not sponsor applicants for any employment visas, at hiring or in the future, including but not limited to H-1B visas. Corp-to-Corp or subcontract personnel will not be considered for this position. iTech Solutions, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.