Recruiting Coordinator

Who you are

• Experienced in recruiting coordination, operations, or with related experience in fast-paced, high-growth environments
• Strong stakeholder management & communication skills with a customer first mentality — you build rapport and earn trust fast, no matter who you're working with
• A track record of improving workflows, operational processes, or systems at scale
• Fluent with tools like Guide, Greenhouse, Slack, Navan, and Google Workspace
• Highly organized, with sharp prioritization instincts and the ability to move fast
• Detail-oriented, proactive, and solutions-first when tackling operational challenges
• A collaborative mindset and genuine drive to make processes, documentation, and team operations better
• A "no task too big or too small" attitude, with the professionalism & discretion to support candidates at any level
• We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you’re a close but not exact match with the description, we hope you’ll still consider applying

What the job involves

• Klaviyo is looking for an organized and customer-centric individual to join our team as a Recruiting Operations Coordinator on a 6-month contract basis, with potential to extend
• This individual will play a key part in supporting our global recruiting operations team, owning the end-to-end candidate coordination lifecycle & utilizing our recruiting tools to provide an exceptional experience
• You will report into the Manager, Recruiting Operations and play an instrumental role in helping our RecOcs team scale globally
• In this role, you'll drive the show - partnering closely with recruiters, interviewers, hiring managers, recruiting leadership, & cross-functional stakeholders to raise the bar on how we hire
• You'll own the details of coordination, sharpen our processes, and build the systems that let us hire efficiently at scale
• Own scheduling and coordinating both virtual and onsite interviews using Guide and Greenhouse, from initial availability requests through candidate confirmation
• Ensure an exceptional candidate experience through prompt follow-up, high-quality coordination of all aspects of the interview cycle, & clear, personalized communication
• Coordinate onsite interview logistics, candidate travel, and reimbursements across Klaviyo’s global locations
• Manage internal interview processes promptly, accurately, and with confidentiality
• Act as a strategic partner on recruiting ops challenges - spotting scalable solutions through data, tools, process improvements, and cross-functional collaboration
• Help drive high-leverage TA programs and enablement, including automated workflows interviewer training, and candidate NPS initiatives

Benefits

• Private medical insurance
• Medical
• Dental
• Vision
• Lifestyle spending account
• Commuter benefits
• Modern Health - wellness platform
• Parental leave
• Company equity
• Employee stock purchase plan
• Health savings account (HSA)
• Flexible spending accounts (FSAs)
• Employee assistance program (EAP)
• 401(k) plan with company match
• Flexible paid time off (FPTO)
• 13 company holidays
• Paid parental bonding leave
• Medical, Dental, Vision
• Pension
• Financial coaching
• Life insurance
• Income protection
• Annual leave - up to 25 annual leave days
• 10 company holidays (8 bank holidays + 2 recharge days)
• Family leave
• Cycle to Work benefit
• Mental health benefits