Recruiting Coordinator

Who you are

• Extreme ownership mindset — full responsibility for schedules, communications, and outcomes
• High responsiveness and urgency — you act immediately on scheduling needs; deadlines are “now/asap”
• Strong attention to detail
• Clear, confident communicator who can coordinate across candidates, recruiters, and hiring teams
• Comfort in fast-changing environments with multiple priorities in motion
• Proactive problem-solver who anticipates issues before they occur
• 2 years of experience with scheduling tools, calendar management, or ATS systems (Ashby preferred)
• Experience supporting technical recruiting processes and familiarity with common technical interview formats (coding exercises, take-home challenges, technical screens, and system design rounds)

What the job involves

• We’re looking for a highly organized, detail-oriented Recruiting Coordinator who will take full ownership of our end-to-end interview coordination and play a critical role in keeping our recruiting engine running smoothly as we scale.
• This role is perfect for someone who thrives in fast-paced environments, is exceptionally proactive in communication, and takes pride in delivering an outstanding candidate experience while ensuring operational excellence behind the scenes
• Own end-to-end interview scheduling for all roles, including technical rounds and take-home assignments
• Serve as the primary candidate point of contact with clear, timely communication
• Lead onsite interview logistics, including room setup, interviewer prep, and candidate hosting
• Monitor communication from candidates and interviewers and act quickly to keep processes moving
• Maintain accurate ATS data, including status updates, tagging, documentation, and requisition cleanup
• Support compliance, data accuracy, and consistent record keeping
• Create and update process guides, checklists, and templates
• Partner with recruiters to streamline workflows and improve recruiting operations
• Assist with logistics, materials, and follow-ups for recruiting events
• Collaborate with hiring managers and interviewers to ensure alignment and readiness
• Support additional recruiting and people operations tasks as needed in a fast-paced environment