Recruiting Coordinator

Who you are

• Proven Tenure: 2+ years of experience as a Recruiting Coordinator
• High-Volume Scheduling: Experience managing multiple interview events on a calendar at the same time
• Executive Coordination: Experience scheduling executive-level interviews in partnership with Executive Assistants
• Recruiting Tech: Hands-on experience with an ATS such as Ashby, Greenhouse, or Lever, plus tools like scheduling assistants, JD builders, or data visualization platforms
• Spreadsheet Skills: Working knowledge of Excel or Google Sheets
• AI Fluency: Comfortable using AI tools such as Claude in your daily work
• Highly Organized: You keep many moving pieces on track without letting details slip
• Solution-Oriented: You bring a "can-do," "let's find a solution" mindset to every request
• Poised with Leadership: You're comfortable in a visible role that works closely with senior leaders across the company
• Discreet & Trustworthy: You handle sensitive and confidential information with professionalism and sound judgment

What the job involves

• Insitro's success depends on attracting and developing exceptional talent across a wide range of high-demand disciplines. We're looking for a highly organized Recruiting Coordinator to join us on a 3-month contract, with the option to extend, and coordinate a high volume of recruiting activity as we build world-class teams
• This is a highly visible role with frequent interaction with senior leadership across the company
• Based in South San Francisco, this position reports directly to the Director of Talent Acquisition & Workforce Strategy, with day-to-day management by the Recruiting Operations Specialist. It offers an in-person hybrid schedule of two to three days per week on average, flexing up to five days based on onsite interview volume and business need
• Candidate Experience & Coordination:
• Interview Scheduling: Own end-to-end interview scheduling and related meetings, including debriefs, for a high volume of candidates across teams and levels
• Onsite Logistics: Manage candidate meetings from start to finish, whether they happen at headquarters or offsite
• Travel & Reimbursements: Coordinate candidate travel and process expense reimbursements quickly and accurately
• Seamless Experience: Ensure every candidate feels supported and informed at every step of the process
• Recruiting Operations & Partnership:
• ATS Ownership: Track candidate progress in Ashby from first contact through offer, maintaining the team's data integrity
• Tools Expert: Become a subject matter expert on Recruiting Operations tools, processes, and tech stack
• Process Documentation: Document standard operating procedures so the team runs consistently and efficiently
• Go-To Partner: Build strong relationships with hiring managers and selection teams, helping them solve day-to-day needs

Benefits

• Complete Healthcare Coverage: Take your health seriously without worrying about the costs. insitro offers comprehensive coverage with low premiums for you and your family
• Wellness Benefits: Prioritize your well-being beyond medical care. insitro offers a comprehensive range of benefits tailored to support all aspects of wellness
• Mental Health Support: Our generous healthcare plans include access to digital mental health platforms with a range of services for you and your loved ones
• Supportive Time Off Policies: Flexible vacation time, generous paid parental and bereavement leaves, and a year-end shutdown week
• Support for Hybrid Work: Balance work and your personal commitments with in-person, hybrid and remote options based on the team and role. We support you with home office setup reimbursement as well as co-work space stipends for remote workers
• Formal Learning and Training Programs: Partake in formal programs to help you grow and develop, from day 1 onboarding to new manager training to our annual, in vivo week
• Self Development: Annual personal budget for books, external training, and conferences that nurture you professional passions and development interests
• Access to Knowledge Leaders: Engage with in-house and visiting scholars and experts throughout the year at special events designed exclusively for insitrocytes
• Extensive HQ Benefits: Our insitro HQ offers free daily meals via an onsite cafe and coffee shop, a free fitness facility, an onsite childcare center, and free commuter shuttle buses
• Social Connection: get to know your colleagues at our weekly HQ happy hours, celebrations for special cultural events, and casual meet-ups for sports, music, outdoor activities, and more