Recruiting Coordinator (Part-Time, Contract)

• Contract Duration: Expected through January 2027
• Hours: 5 hour schedule Monday through Friday of 12:00 - 5:00 pm PT
• We’re looking for a highly organized and proactive Part-Time Recruiting Coordinator (Contract) to support our Recruiting Operations team during a busy period of hiring growth.
• This role is heavily focused on high-volume interview scheduling, administrative coordination, and candidate communications — making sure everything runs smoothly behind the scenes
• You’ll partner closely with recruiters, hiring managers, and candidates to coordinate logistics, keep our systems up to date, and help create a great candidate experience. If you enjoy fast-paced work, love staying organized, and take pride in keeping complex scheduling and admin processes on track, this role is for you
• Schedule a high volume of interviews across recruiters, hiring managers, teams, and time zones
• Manage complex calendars quickly and accurately
• Act as the main point of contact for candidates throughout the interview process
• Follow up proactively to confirm availability, align interview panels, and keep things moving
• Jump in quickly when schedules change and keep everyone informed
• Keep candidate records up to date in our ATS (Ashby)
• Send interview confirmations, agendas, and any materials candidates need to feel prepared
• Open and help manage job-specific Slack channels to keep everyone aligned
• Track interviewer participation in shadow and reverse-shadow programs
• Support clean data entry and documentation to keep reporting accurate

Benefits

• 100% company paid medical premiums for employees and dependents
• Flexible Time Off Policy
• Employer Paid Holidays
• Generous Parental Leave (after 6 months of employment)
• Home Office Set Up Budget
• Monthly Technology Stipend
• Training Allowances
• Life and Disability Insurance
• Retirement Plans
• Virtual and In-Person Social Events
• Docker Swag
• Quarterly Hackathons- Experience with applicant tracking systems (Ashby a plus)
• Comfortable working in a remote-first environment
• Strong calendar management skills across multiple stakeholders and time zones
• Proficiency in Zoom, Slack, Google Workspace, and other remote collaboration tools
• Discreet and professional when handling confidential information
• Highly organized with exceptional attention to detail and follow-through
• Excellent written and verbal communication skills
• Demonstrated experience managing high-volume scheduling in a fast-paced environment
• 1–2 years of experience in recruiting coordination, HR coordination, or a similar administrative role
• Proactive, service-oriented, and solutions-focused mindset