Recruiting Operations Coordinator

Operations Coordinator (Remote, US Hours)

A boutique Executive Search firm’s growing team is seeking an Operations Coordinator to provide organizational and administrative support across daily business activities. This role plays a key part in keeping operations running smoothly, enabling recruiters to focus on delivering exceptional service to clients and candidates. The position is fully remote and follows US Central Time hours (9am–6pm CT).

Key Responsibilities

• Format and edit resumes, job descriptions, and presentations (Word, PDF, Canva, PowerPoint)
• Maintain CRM: update data, track activities, manage tasks, and pipelines
• Conduct research using LinkedIn, ZoomInfo, and platforms
• Draft and send candidate email communications
• Manage scheduling for calls, interviews, and meetings
• Prepare and manage confidential documents such as agreements, invoices, and reports
• Assist with marketing content for social media channels (LinkedIn, Twitter, Facebook, Instagram)
• Monitor inbound leads and team inbox and send to appropriate person
• Document SOPs and support ad hoc projects

Qualifications

• 2+ years in recruiting support, HR coordination, or similar role
• Graduate of a Bachelor’s degree in Psychology, Business Administration, or any related course
• Experience working in Administration, Recruitment or Talent Acquisition strongly preferred
• Strong organizational skills with sharp attention to detail
• Ability to manage multiple priorities with follow-through
• Excellent written and verbal communication skills
• Proactive, resourceful, and highly dependable
• Comfortable working during US Central Time hours (9am–6pm CT)
• Must have personal computer, stable internet connection, and reliable backup power/internet