Recruiting Operations Manager

Who you are

• Bachelors Degree and 5+ years of experience in recruiting operations, with hands-on experience in recruiting coordination and recruiting systems
• 3+ years of people management experience
• Direct experience operating in fast-paced, scaling organizations, building operational strategies that hold up as headcount and hiring volume grow
• Proven experience building and documenting processes that are repeatable and support data hygiene across recruiting systems
• Recruiting programs experience
• Experience working closely with People Operations as a shared partner on offer letter management and background checks
• Experience with Ashby and ModernLoop specifically
• Working experience and proficiency with Ashby, Workday, and Google Workspace
• Experience in publicly traded companies, particularly building or supporting processes with future SOX compliance considerations in mind
• Don’t meet every single requirement? If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles

What the job involves

• Own the strategy around the day-to-day operation of our recruiting systems, including the ATS (Ashby) and scheduling/coordination tooling (ModernLoop)
• Manage the recruiting coordination team’s performance; scheduling, candidate communications, interview logistics — ensuring a consistent, high-quality candidate and interviewer experience
• Build operational strategies for recruiting that hold up in a fast-paced, scaling organization, then translate strategy into documented, repeatable processes
• Own data hygiene across recruiting systems — clean requisition data, accurate candidate and pipeline records, and consistent reporting inputs the broader People team can rely on
• Build and document processes with an eye toward future SOX compliance, applying the rigor and auditability expected of a publicly traded company even before it’s required
• Work as a close partner to People Operations on shared responsibilities, including offer letter management and background checks, ensuring clean handoffs and no dropped details between teams
• Lead, manage, and develop a team of recruiting coordinators, recruiting operations specialists, and recruiting systems members to the standard for operational excellence and consistency across the function

Benefits

• Health Insurance: Applied covers 100% of the cost and offers medical, dental, vision, and life insurance
• 401(k) Match: 50% employer matching to help you save money for retirement
• Fitness Stipend: Our wellness program supports your health and fitness goals. We pay for your trainers, gym memberships, massages, and more!
• Learning Stipend: We invest in your learning and growth by reimbursing you for educational and training expenses
• Parental leave: 12-week, fully paid parental leave to bond with a newborn child or new adopted or foster child
• Catered lunch, expensed dinner, on-site meals and snacks