Recruitment Administrator

About the Role:
New Zealand Blood Service's Centralised HR team delivers recruitment and HR services across a values-led organisation that has doubled in size over two years. This is a busy, purposeful role encompassing recruitment administration, employee record maintenance, payroll support and broader HR service.

Your primary focus is managing transactional recruitment across an active portfolio, coaching hiring managers through Snap Hire and ensuring every placement is compliant and accurate. You'll also contribute to genuine improvement work, including a planned templates review and Snap Hire optimisation.

Your day-to-day will include:

• Coaching hiring managers through Snap Hire, keeping pipelines moving and job approvals on track
• Preparing and reviewing employment documents including offers, fixed-term contracts, variations, and secondment letters
• Reviewing CVs and XREF references for completeness and governance red flags
• Coordinating pre-employment compliance: police vetting, qualification verification, and entitlement checks
• Accurately loading new starters into the payroll system, maintaining employee records, and supporting the askHR inbox

About New Zealand Blood Service:
New Zealand Blood Service is New Zealand's national provider of blood and blood products, supplying hospitals and health services across the country. Values-led and mission-driven, NZBS has a genuine people-first culture built around safety, teamwork, integrity, and open communication.

About You:
You'll bring demonstrated experience in end-to-end transactional recruitment administration within a large, complex organisation, personally handling each stage from job approvals and candidate pipelines through to pre-employment compliance. Your track record includes preparing and reviewing employment documentation including offers, fixed-term contracts, secondment letters, and variations.
You'll also have a sharp eye for governance red flags in CVs and electronic references. An ATS background is essential; Snap Hire experience is a genuine advantage.
You'll also be someone who:

• Owns their work completely, follows through without prompting, and holds themselves accountable for accuracy
• Proactively asks questions, learns beyond their immediate remit, and brings concrete improvement ideas to the table
• Applies rigorous checking and independent judgement to every document they produce, never relying on templates alone
• Builds trusted relationships with hiring managers and knows when to hold firm on process

What's On Offer:
NZBS is genuinely kind, caring, and people-first, with a culture known for generosity with leave and real flexibility. You'll join a close-knit team of four that genuinely supports and teaches one another, collaborates on projects, and takes collective pride in their work. Hybrid working is available once you're settled in. For those who want to grow, real HR career pathways exist within the organisation. 
  
We believe diversity is vital to a healthy, high-performing workplace. That’s why we’re committed to delivering a psychologically safe recruitment experience. One that uncovers and celebrates your strengths. If traditional hiring processes don’t bring out your best let us know. We want you to shine, not shy away.
  
Next Steps
  
Apply now - you'll need to hold New Zealand citizenship, residency, or a valid work visa.

If this role isn’t a perfect match, we still encourage you to apply or register your details on our website. If this isn’t quite the right fit, another role might be.

This ad may have been written with help from AI, but your application will be reviewed by a real human, Charly:

Full of life, Charly is ready to help you find that next great role. She can often be found watching any sport Auckland has to offer or strolling along the beach, with a cuppa tea in hand.
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