Recruitment Administrator

We have an opportunity for a Recruitment Administrator to provide high-quality administrative and operational support to a busy and evolving Recruitment team, helping to deliver a professional and efficient recruitment experience across multiple jurisdictions, business areas and career levels.

This is a full-time role that can be based in either our Jersey or London office.

Key duties include:

• Preparing vacancy adverts, job descriptions, recruitment packs and careers content using approved templates
• Posting vacancies across the careers site, applicant tracking system and external advertising channels in line with local requirements
• Coordinating interviews, assessments, meeting rooms and candidate communications
• Monitoring the recruitment inbox, responding to routine enquiries and escalating where appropriate
• Maintaining accurate candidate, vacancy and application records within the applicant tracking system
• Supporting the administration of speculative applications, talent pools and candidate databases
• Assisting with trainee, student, work experience and early careers recruitment campaigns
• Maintaining recruitment templates, folders, trackers and process documentation
• Supporting recruitment compliance activities, including candidate data retention and vacancy archiving
• Updating approved content across careers and recruitment platforms
• Collating recruitment data and assisting with reporting, salary benchmarking and market intelligence activities
• Maintaining agency, preferred supplier and terms of business records, including supporting invoice administration and reporting
• Gathering candidate and employee feedback to support recruitment and employer branding initiatives
• Contributing ideas and suggestions to improve recruitment systems, technology, reporting and administrative processes

The ideal candidate will:

• Have previous experience in an administrative, coordination or operational support role
• Be highly organised with the ability to prioritise and manage multiple activities simultaneously
• Have excellent written and verbal communication skills
• Have strong attention to detail and the ability to maintain confidentiality at all times
• Be confident using Microsoft Outlook, Word and Excel, together with business systems or databases
• Have a proactive, dependable and collaborative approach
• Be comfortable communicating with candidates, colleagues and stakeholders at all levels
• Have an interest in recruitment, HR, talent acquisition or professional services (desirable)
• Have experience using an Applicant Tracking System (ATS) or similar recruitment system (desirable)
• Be interested in process improvement, technology and delivering an excellent candidate experience