Recruitment and Allocation Coordinator

• Based in Grafton, Auckland
• Permanent, full-time role
• Join a highly motivated, supportive and caring team

Join a fast-paced, supportive Recruitment and Allocation team and play a vital role in supporting the future medical workforce across the Auckland region.

You'll work closely with District services, clinicians, RMOs and consultants and candidates, providing expert administration across our full recruitment and allocation cycle. You'll manage end-to-end RMO administration, work eligibility, database uploads, maintenance and a vast and varied range of day-to-day tasks.

About the role

The Recruitment and Allocation Coordinator will provide high-quality recruitment, allocation, and employment administration services for Resident Medical Officers and training committees. The role is responsible for coordinating onboarding processes, supporting compliance with regulatory requirements, and maintaining accurate records to enable effective workforce operations. This position is integral to delivering a professional and seamless experience for candidates and key stakeholders.

Key responsibilities:

• Coordinate recruitment and allocation cycles for RMOs in line with national timelines
• Process onboarding documentation accurately and efficiently.
• Manage database administratio
• Ensure compliance with immigration, Medical Council registration, and health screening requirements
• Maintain accurate records in HRIS and MCNZ systems and compile workforce reports
• Build strong relationships with internal teams, training committees, and external agencies

What we're looking for:

• Experience in high-volume administration or recruitment coordination - it's a busy day every day!
• Really strong organisational skills and attention to detail
• Excellent communication and relationship-building abilities
• Ability to work under pressure, prioritise tasks, and adapt to changing demands
• Knowledge of the Treaty of Waitangi principles and commitment to cultural diversity
• Proficiency in Microsoft Office; experience with Taleo and HRIS systems is desirable

Our team is highly motivated, supportive and caring, with a strong sense of connection and shared purpose. If you're passionate about supporting our medical workforce and thrive in a collaborative, high-impact setting, we'd love to hear from you.

How to apply

To apply please click 'apply now'. All applications must be submitted through our online careers portal by Friday, 13 November 2026. If you have any questions about the role, please contact Aydah Palemia [email protected]

We will review applications as received and may proceed with the recruitment process before the closing date of this advert.