Recruitment Coordinator & Executive Assistant

We are seeking a proactive and highly organized professional to work as an Executive Assistant at Founder’s Office while also managing recruitment coordination activities. This dual role requires excellent organizational skills, attention to detail, and the ability to handle confidential information while managing multiple priorities.

Roles & Responsibilities

• Review and shortlist candidate profiles from the internal talent database based on job requirements.
• Conduct initial screening calls/emails with shortlisted candidates.
• Schedule and coordinate interviews between candidates and hiring managers
• Track candidate status and maintain updated recruitment records
• Follow up with candidates to ensure smooth hiring processes.
• Liaise with internal teams to understand and prioritize hiring needs.
• Manage the senior executive’s calendar, schedule meetings, and coordinate travel.
• Prepare and organize meeting agendas, presentations, and follow-up reports.
• Handle email correspondence and maintain business documents in an organized manner.
• Coordinate with internal and external stakeholders on behalf of the executive.
• Maintain confidentiality and professionalism in all interactions.

Required Skills

• 2–5 years of experience as an Executive Assistant, Recruitment Coordinator, or in a combined role.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite / Google Workspace.
• Familiarity with ATS (Applicant Tracking Systems) or recruitment tools is an advantage.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and accuracy
• Proactive problem-solving skills.
• Professional demeanor and interpersonal skills
• Ability to work independently and handle shifting priorities.

At Flying Stars Informatics, we’ve been a trusted technology partner for over a decade, delivering excellence in domains, SSL, web development, cloud solutions, and cybersecurity. With a proven track record of securing enterprises, enabling digital transformation, and powering innovation, we continue to lead with expertise, reliability, and a vision for the future. Join us as we shape the next era of technology solutions.