Recruitment Coordinator

Our purpose

ecoPortal health and safety engagement software helps organisations amplify workplace safety. We give leaders the data they need to create awe-inspiring safety cultures that ignite their team’s potential. Engaged teams are the beating heart of industry-leading, odds-defying workplaces, and we’re committed to helping clients achieve that.

Our mission is simple: create engaged cultures and healthier environments for all.

Who are we?

We're a fast-growing tech company built on diverse perspectives and great people, driven to transform workplace safety.

Want to know more about ecoPortal? Take a look at our About Us page , or watch our short video 🎥 for a quick look at who we are and what we're all about.

An exciting opportunity has arisen for a Recruitment Coordinator to join our talented team.

About the Role

We’re looking for a Recruitment Coordinator to join our People & Culture team and support the day-to-day delivery of recruitment across a variety of roles and locations.

Working closely with our Recruitment Specialist, you’ll help keep our hiring processes organised, responsive, and moving. This role will have a strong focus on candidate management, CV screening, sourcing, scheduling, recruitment administration, and pipeline coordination.

You won’t be expected to independently own the full recruitment cycle from day one. Instead, you’ll play an important role in making sure candidates are moving through the process, interviews are booked, follow-ups happen on time, and our recruitment systems and pipelines stay up to date.

This is a great opportunity for someone with some recruitment experience who enjoys the operational side of hiring, is comfortable sourcing and screening candidates, and wants to continue building their recruitment career.

What you'll be doing

You’ll work closely with the Recruitment Specialist to support recruitment across multiple active vacancies. Your responsibilities will include:

• Reviewing applications and conducting initial CV screening against agreed role requirements
• Managing applicant pools and helping identify qualified candidates for recruiter review
• Proactively sourcing candidates through LinkedIn and other relevant platforms
• Using Boolean searches and other sourcing techniques to identify potential candidates
• Conducting candidate outreach and following up with prospective candidates
• Helping maintain a healthy pipeline of qualified candidates and keeping the recruiter's interview calendar consistently filled
• Coordinating introductory calls, technical interviews, Hiring Manager interviews, and other recruitment stages
• Managing interview scheduling and calendar coordination across candidates and internal teams
• Keeping candidates informed throughout the recruitment process and following up where required
• Sending and administering candidate assessments and tracking completion
• Maintaining accurate candidate information, recruitment trackers, and ATS records
• Supporting reference checks, background checks, and other pre-employment activities
• Following up on outstanding candidate documents and requirements
• Supporting offer extensions and other recruitment-related administration
• Monitoring recruitment pipelines and flagging candidates, vacancies, or process steps that require attention
• Helping ensure recruitment processes and documentation are followed consistently
• Supporting other recruitment and People & Culture activities as required

What we're looking for

We’re looking for someone who is organised, proactive, comfortable working independently, and genuinely enjoys keeping things moving.

Ideally, you’ll have:

• Hands-on experience building and using Boolean searches to source candidates. You should be comfortable taking a role requirement and translating it into an effective search rather than relying solely on inbound applications.
• Previous experience recruiting or sourcing for technical roles, such as Software Engineers, QA Engineers, Product or other technology positions.
• Excellent attention to detail. You’ll be working across multiple candidates, roles, interview stages, calendars, assessments, and recruitment records, so accuracy and follow-through are essential.
• Previous experience in recruitment, talent acquisition, recruitment coordination, or a similar role
• Experience reviewing CVs and identifying candidates against specific role requirements
• Confidence using LinkedIn and other sourcing platforms to find and engage passive candidates
• Strong organisation and time-management skills, with the ability to manage multiple vacancies and priorities simultaneously
• Strong written and spoken English and confidence communicating with candidates
• Comfort working with ambiguity and changing priorities, using good judgement to keep things moving even when every detail isn’t fully defined
• A proactive and resourceful mindset. You notice when something needs attention, follow through, and know when to ask questions or escalate
• Confidence coordinating calendars and interviews across multiple people and time zones
• Comfort working with recruitment systems, trackers, spreadsheets, and other online tools
• The ability to work independently in a remote environment while staying closely connected with the wider team
• Experience recruiting across multiple countries or markets and previous experience working with an ATS would be an advantage

Most importantly, we’re looking for someone who can help us create a recruitment experience that is organised, responsive, and human, for both our candidates and our internal teams.

Perks & Benefits:

We hope that you're excited by the possibilities that come with working at ecoPortal! In addition to our welcoming and diverse culture, we also offer these fun perks and benefits.

🏝 37-Hour Work Week & Flexible Working: We prioritise work-life balance by offering a 37-hour workweek and flexible working arrangements.

🎂 Birthday Perk: You get to take your birthday off! If it falls on a weekend, you can choose a day close to your birthday to celebrate. Milestone Birthdays are celebrated extra special with ecoPortal.

🌟 End-of-Year Celebration: Enter the draw for a chance to join the team at ecoPortal HQ in New Zealand for our epic end-of-year celebrations! The longer you’ve been with eP, the more entries you get. We've got flights, accommodation, and meals all covered while you’re here. ✈️🏠🍽️ 🎉

👓 Professional Development: ecoPortal offers financial assistance for Business English Language Courses, apps, or training.

❤️🩹 Wellness Support: To support your mental health and overall wellbeing, we offer reimbursements for professional mental health assistance.

😄 Workplace Enjoyment:We believe in fostering a positive, engaged, and diverse team. You’ll have opportunities to connect, collaborate, and celebrate with colleagues across our ecoPortal HQ team in NZ and our global offshore team through team activities and company-wide initiatives.