RECRUITMENT OFFICER (URGENT)

JOB SUMMARY

Responsible for managing the end-to-end recruitment lifecycle across HMC, from sourcing and candidate engagement to onboarding and integration. This role ensures the timely delivery of qualified candidates aligned with organizational needs, while providing a positive candidate and hiring manager experience. The Recruitment Specialist also contributes to employer branding initiatives, talent pipeline development, and continuous improvement of recruitment processes.

DUTIES & RESPONSIBILITIES

• Talent Sourcing & Attraction

  • Publish job advertisements across various platforms (job portals, social media, careers page) to attract qualified candidates
  • Actively source candidates through online databases, social networks, employee referrals, and other sourcing channels
  • Design and create engaging job advertisement materials/posters to strengthen employer branding

• Screening & Selection

  • Review and screen applications to identify qualified candidates based on job requirements
  • Conduct initial interviews to assess candidate qualifications, competencies, and culture fit
  • Validate candidate credentials including licenses, certifications, and employment history
  • Endorse shortlisted candidates to Hiring Managers with well-documented assessments and recommendations

• Offer Management & Pre-Employment Processing

  • Prepare, negotiate, and extend job offers to select candidates
  • Ensure completeness and accuracy of candidate application documents and pre-employment requirements
  • Monitor and follow through completion of requirements including medical examination and background checks
  • Coordinate with candidates regularly to ensure a smooth and timely onboarding process

• Onboarding & HR Systems

  • Facilitate New Employee Orientation (NEO) and support onboarding activities to ensure a positive employee experience
  • Create and maintain accurate new hire profiles in Darwinbox, ensuring data accuracy and timeliness

• Stakeholder Management

  • Collaborate closely with Hiring Managers to understand manpower requirements, role expectations, and hiring timelines
  • Participate in alignment meetings to provide recruitment updates and strategic hiring insights

• Talent Pipeline & Reporting

  • Build, maintain, and regularly update a pool of qualified candidates for current and future hiring needs
  • Prepare and submit timely and accurate weekly recruitment reports, including hiring status and key metrics

• Employer Branding & Partnerships

  • Represent HMC in job fairs, career talks, and other recruitment marketing activities with partner schools and organizations
  • Strengthen partnerships with academic institutions and external recruitment channels

• Administrative & Ad Hoc Support

  • Provide general administrative support to the HR-Recruitment team
  • Perform other related duties and special projects as assigned

QUALIFICATIONS

• Bachelor’s Degree in Psychology, Human Resource Management, or any related field
• At least two (2) years of experience in end-to-end or full-cycle recruitment
• Solid understanding of recruitment processes, including sourcing, screening, interviewing, selection, and onboarding
• Experience in using Applicant Tracking Systems (ATS), HRIS (e.g., Darwinbox), and various recruitment platforms
• Exposure to healthcare or multi-site recruitment is an advantage

SKILLS & COMPETENCIES

• End-to-End Recruitment
• Competency-Based Interviewing
• Offer Management and Salary Negotiation
• Recruitment Marketing and Employer Branding
• Labor Law and Recruitment Compliance
• Recruitment Analytics and Reporting
• Strong written and verbal communication skills
• Proficient in Microsoft Office applications, social media platforms, and internet-based sourcing tools
• High level of professionalism, integrity, and confidentiality