Recruitment Operations

Department: HR – Recruitment
Location: Thane
Employment Type: Permanent
Experience: 1–3 Years
Reporting To: Senior Recruitment Executive / HR Manager

Job Summary

We are looking for a detail-oriented Documentation Checker to support the Recruitment team in verifying, organizing and maintaining candidate documentation. The role will primarily focus on ensuring that candidate documents are complete, accurate and compliant with company/client requirements, with recruitment activities to be handled whenever required.

Roles & Responsibilities

• Collect and verify candidate documents such as Aadhaar, PAN, education certificates, experience letters, salary slips, bank details and other required documents.
• Check documents for completeness, accuracy, validity and discrepancies.
• Coordinate with candidates to obtain missing or corrected documents within the required TAT.
• Maintain proper documentation and candidate records in the recruitment database/system.
• Ensure documents are arranged and submitted as per client/company requirements.
• Coordinate with the Recruitment team for document-related queries and candidate status updates.
• Support Background Verification (BGV) activities and follow up for pending documentation whenever required.
• Maintain confidentiality and proper handling of candidate personal information.
• Prepare documentation trackers, status reports and MIS as required.
• Support the Recruitment team in candidate sourcing, screening, interview coordination and follow-ups whenever required.
• Assist recruiters during high-volume hiring or urgent recruitment requirements.
• Perform any other HR/Recruitment-related activities assigned by the reporting manager.

Required Skills

• Good attention to detail and accuracy.
• Good verbal and written communication skills.
• Basic knowledge of recruitment processes.
• Good follow-up and coordination skills.
• Basic knowledge of MS Excel, Word and Email.
• Ability to maintain confidential candidate information.
• Good time management and ability to work within defined TAT.
• Ability to identify discrepancies or missing information in documents.

Preferred Qualification

• Graduate in any discipline.
• 1–3 years of experience in HR, recruitment, documentation, BGV or a similar role.
• Candidates with recruitment coordination/document verification experience will be preferred.

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person