Recruitment Operations Coordinator

Working at Allegis Global Solutions (AGS) is more than just a job. It’s a career. It’s a community of people who invest in your development and empower you to blaze your own trail. Each of us is here to create real, measurable impact that moves needles. We operate beyond "roles" or "jobs" to realize the opportunity to make meaningful contributions to a bigger idea. Because we believe that when you build a workforce that’s designed to harness human enterprise, you design a workforce that’s built for impact.

At AGS, we help companies all over the world transform their people into a competitive advantage. It’s not about filling seats. It’s about designing workforces to meet missions and unleash the most transformative power in business today: The power of human enterprise.

With services around the globe, we have a point of view on the future of work that enables us to be a transformative partner in the way work gets done for our clients’ organizations. Meeting clients where they are, we design a plan and guide them along a transformational journey, applying bold actions and diverse minds to solve the most complex challenges – from permanent and extended workforce management to services procurement, consulting, direct sourcing and our Universal Workforce Model™.

We also represent over 100 countries and speak dozens of languages. So as you’re building relationships and doing your job, you’ll be exposed to other cultures and advancement opportunities while expanding your knowledge of global markets and strategies.

As a Recruitment Operations Coordinator, you will support client recruitment teams and contingent workforce programmes by providing exceptional candidate care, workforce administration, and recruitment coordination services. You will be responsible for managing a variety of administrative activities throughout the recruitment lifecycle, from sourcing and interview coordination through to onboarding, contingent worker extensions, and offboarding.

As a Recruitment Coordinator, you will possess strong attention to detail and accuracy, with the ability to identify and mitigate potential risks associated with recruitment, onboarding, and workforce administration processes. You will help drive a best-in-class experience for candidates, hiring managers, and contingent workers while acting as an ambassador for the Allegis Global Solutions brand.

Your duties may include, but are not limited to:

Contingent Workforce Administration

Onboarding

• Coordinate the onboarding of contingent workers in accordance with client processes and timelines.
• Raise and process Workday forms required to onboard new contingent workers.
• Ensure all worker data and supporting documentation are accurate and complete prior to start date.

Extensions Management

• Monitor contingent worker assignment end dates through Workday reports.
• Proactively engage hiring managers approximately six weeks before assignment end dates to determine future workforce requirements.
• Follow up with hiring managers and stakeholders until extension or termination decisions have been confirmed.
• Process approved assignment extensions in a timely and accurate manner.
• Maintain accurate records and ensure compliance with contingent workforce policies and procedures.

Offboarding

• Coordinate the offboarding of contingent workers at the completion of their assignments.

• Raise and process Workday forms required for contingent worker terminations.

• Ensure all offboarding activities are completed accurately and in line with client requirements.

• Previous experience in administration, recruitment coordination, workforce administration, or a similar support role.

• Experience working with HR systems such as Workday is desirable.

• Prior recruitment, onboarding, or contingent workforce administration experience.

• Strong organisational skills with the ability to manage multiple priorities and competing deadlines.

• Excellent attention to detail and commitment to accuracy.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office applications, including Outlook and calendar management tools.

• Ability to work effectively in a fast-paced environment and deliver results within tight deadlines.

• Strong stakeholder management and customer service skills.

We want everyone to be able to perform at their best during our recruitment process and as a Disability Confident Committed employer, we will offer an interview to applicants with a disability or long‑term condition who best meet the minimum or essential criteria for the role. We want our recruitment process to be inclusive and accessible to all, so if you have a disability or long‑term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any adjustments, changes or do anything differently, please let us know by emailing [email protected] and we will do our best to make suitable arrangements.