Recruitment Operations Coordinator

Job Title: Recruitment Operations Coordinator

Location: Lincoln, Lincolnshire (LN6 / Hybrid)

Job Type: Full-time, Permanent

Salary: £26,000 – £30,000 per year + Benefits

Schedule: Monday to Friday

About the Role

We are seeking an organized, process-driven, and proactive Recruitment Operations Coordinator to join our talent solutions practice in Lincoln. In this critical operational support role, you will streamline recruitment workflows, maintain Applicant Tracking System (ATS) data integrity, coordinate pre-employment compliance checks, and support consultants and talent acquisition teams across our active recruitment operations.

You will serve as the operational backbone of our recruitment delivery function—ensuring candidate onboarding is efficient, client service level agreements (SLAs) are met, job adverts follow compliance standards, and reporting dashboards are updated accurately.

Key Responsibilities

• Candidate Onboarding & Compliance: Coordinate the candidate lifecycle post-offer, managing onboarding paperwork, Right to Work verification, DBS vetting, reference checking, and compliance logging.
• ATS & Systems Administration: Maintain high standards of data hygiene across our CRM/ATS platform (e.g., Bullhorn, Jobscience), updating candidate records, client accounts, interview logs, and placement records.
• Interview Logistics & Scheduling: Coordinate multi-stage client and candidate interview schedules, issuing calendar invites, video conferencing links, and candidate briefing documents.
• Job Advertisement Compliance: Review and publish client job adverts across recruitment portals and job boards (including Indeed and LinkedIn), ensuring formatting, regional location tagging, and quality guidelines are strictly followed.
• Reporting & Data Analytics: Collate weekly and monthly recruitment activity metrics, candidate pipeline reports, time-to-hire statistics, and consultant billing summaries using Excel and reporting dashboards.
• Contractor & Vendor Support: Assist with umbrella company compliance, contractor timesheet collection, and contractor onboarding administration for contingent staffing operations.

Requirements & Qualifications

• Experience: Minimum 2+ years of experience working as a Recruitment Administrator, HR Assistant, or Recruitment Operations Coordinator within a recruitment agency, RPO, or corporate talent acquisition environment.
• Systems Proficiency:
• Hands-on experience with recruitment ATS/CRM platforms (e.g., Bullhorn, Salesforce, Adapt, or equivalent).
• Proficient in Microsoft Office 365, particularly Excel (VLOOKUPs, pivot tables, data management) and Outlook calendar management.
• Regulatory Knowledge: Sound understanding of UK pre-employment compliance standards, Right to Work regulations, GDPR compliance in candidate data processing, and IR35 guidelines for contingent staff.
• Key Skills: High attention to detail, exceptional time-management abilities, and clear written and verbal communication skills when liaising with candidates, clients, and internal teams.
• Location: Must be able to reliably commute to our Lincoln office (LN6 postcode area) for collaborative working days.

Benefits

• Competitive base salary (depending on experience)
• Discretionary annual company bonus scheme
• Flexible hybrid working model (2–3 days office / home working)
• 25 days annual leave + public holidays
• Employer pension contribution scheme
• Life assurance and employee assistance program (EAP)
• Fully funded continuous training and professional development pathways
• On-site parking, cycle-to-work scheme, and local corporate discounts

Work Location & Setup

This position operates on a hybrid basis out of our office in Lincoln, Lincolnshire (LN6 postcode area), conveniently located along the Doddington Road commercial corridor with direct access to the A46 bypass, local bus routes, and Lincoln Central railway station.

Pay: £26,000.00-£30,000.00 per year

Benefits:

• Free parking
• Gym membership
• Health & wellbeing programme
• On-site parking

Work Location: In person