Azeus Systems Limited

Responsibilities:
The Regional Human Resource &amp; Administration Executive will manage a full spectrum of HR &amp; Admin. functions and operations, including but not limited to:
<ul>
<li>Conduct and handle onboarding, offboarding, and HR record maintenance.</li>
<li>Handle HR functions, particularly those related to the preparation and administration of employment contracts and consultancy agreements, visa applications, and other HR correspondence.</li>
<li>Update and maintain employee records, information, and documents accurately.</li>
<li>Coordinate and ensure new joiners are provided with the necessary workplace facilities and equipment, including desk space, laptops/desktops, phones, ID/access cards, business cards and other required items.</li>
<li>Coordinate the offboarding process, ensuring resigning staff complete the required handover, return all company assets, and that relevant system access is revoked.</li>
</ul>
Payroll:
<ul>
<li>Monitor and coordinate with the Finance team regarding monthly payroll computation, staff claims, and processing for all employees to ensure accurate and timely management of payroll and claims.</li>
<li>Check overall staff claims based on company / Global compensation and benefits.</li>
</ul>
Training and Development:
<ul>
<li>Oversee and manage the planning and execution of training programs to develop and retain high-performing talents.</li>
<li>Ensure there are proper records for all training attended by the staff.</li>
<li>Conduct yearly Training Needs Analysis (TNA).</li>
</ul>
Performance Appraisal and Talent Management:
<ul>
<li>Ensure probationary and annual performance evaluations are done in a timely manner.</li>
<li>Manage all aspects of employee relations, including grievances/queries, performance and attendance monitoring and reporting, and discipline.</li>
<li>Organize event planning, employee engagement events, booking of flight tickets and accommodation, etc.</li>
</ul>
Other HR &amp; Admin Matters:
<ul>
<li>Ensure HR &amp; Admin policies and Standard Operating Procedures are being followed.</li>
<li>Monitor and purchase stationery, groceries, and any other purchases with attention to budgetary constraints.</li>
<li>Ensure security, safety, and cleanliness of office space at all times.</li>
<li>Other duties and functions as are incidental or inherent to your duties, or those which may be required, requested, or entrusted to you by your superiors.</li>
</ul>
Working Hours:
<ul>
<li>8:00 a.m. - 5:00 p.m.</li>
<li>9:00 a.m. - 6:00 p.m.</li>
<li>10:00 a.m. - 7:00 p.m.</li>
</ul>
Work Requirements:
<ul>
<li>Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field.</li>
<li>3-7 years of relevant HR experience.</li>
<li>Experience in HR operations, payroll, employee lifecycle, and HR administration.</li>
<li>Good understanding of HR processes and employment practices.</li>
<li>Experience supporting regional or global HR operations will be an advantage.</li>
<li>Good command of English, both written and verbal.</li>
<li>Strong attention to detail and organisational skills.</li>
<li>Able to manage multiple tasks and work with different stakeholders.</li>
<li>Proficient in Microsoft Office and comfortable working with HR systems.</li>
<li>Able to work independently while knowing when to seek guidance or escalate matters.</li>
<li>Immediate availability or a short notice period will be an advantage.</li>
</ul>
Benefits:
<ul>
<li>Festival leave entitlement</li>
<li>Parking reimbursement</li>
<li>Group insurance coverage (inpatient &amp; outpatient)</li>
</ul>
Office Location: Vertical Business Suite, Bangsar South, Kuala Lumpur, Malaysia

Regional Human Resource & Administration Executive

Regional Human Resource & Administration Executive

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