Regional Project Coordinator

1. Regional Planning & Operational Coordination

• Oversee weekly and monthly operational planning across up to five assigned locations.

• Consolidate location-wise screening plans, school schedules, team availability, consent status, and transport requirements.

• Review readiness of each location before scheduled field activities.

• Monitor progress against location-wise and regional targets and identify deviations early.

• Coordinate with Local Coordinators/field teams to ensure continuity of operations across locations.

2. School & Stakeholder Coordination

• Provide oversight to local school engagement and coordination activities.

• Support resolution of school-level operational issues and escalations.

• Maintain effective relationships with school authorities, local stakeholders and relevant institutional representatives.

• Ensure timely communication of program requirements, schedules and changes across assigned locations.

• Escalate unresolved stakeholder or operational issues to the Program Manager/appropriate authority.

3. Team Coordination & Performance Management

• Coordinate with Local Coordinators, Optometrists, Vision Technicians, Field Assistants and other field personnel across assigned locations.

• Ensure adequate staffing and resource allocation for planned activities.

• Monitor team attendance, deployment and field readiness.

• Identify recurring team-level challenges and coordinate corrective actions.

• Facilitate communication and sharing of operational learnings across locations.

4. School Readiness, Consent & Screening Readiness

• Monitor school approval and consent readiness across assigned locations.

• Ensure schools are scheduled only when required approvals, consents, team availability and logistics are adequately confirmed.

• Track pending/blocked schools and ensure timely follow-up.

• Review reasons for cancellations, low-output days and delays and initiate corrective action.

5. Referral & Follow-up Oversight

• Monitor location-wise referral generation and follow-up.
• Ensure referral lists are generated, updated and followed up systematically.
• Review referral conversion, physical consultation/teleconsultation and spectacle delivery status.
• Identify locations with referral backlogs and coordinate corrective action with field teams.

6. Data Quality & Reporting

This should be much stronger than in the current Local Coordinator JD.

• Ensure timely submission of location-wise operational reports.
• Review completeness and consistency of screening, referral, consent and school-level data.
• Coordinate with the data/program team for reconciliation and resolution of data discrepancies.
• Maintain a consolidated regional tracker covering all assigned locations.
• Provide regular exception-based updates to the Program Manager.

7. Logistics & Resource Management

• Coordinate transport and other field logistics across assigned locations.
• Ensure timely escalation of equipment, vehicle, staffing or infrastructure constraints.
• Monitor appropriate utilisation of available field resources.
• Coordinate with relevant administrative/central teams for resolution of logistical issues.

8. Problem Solving & Escalation

• Identify operational bottlenecks across locations and initiate timely corrective action.
• Maintain an escalation tracker for unresolved issues.
• Distinguish between location-level issues that can be resolved locally and those requiring central intervention.
• Escalate critical risks that may affect screening targets, timelines, quality or stakeholder relationships.

Reports to: Program Manager / Network Associate Director / designated SSP Program Lead

Coordinates with: Local Coordinators, Optometrists, Vision Technicians, Field Assistants, Back-office Team, Clinical/Referral Teams, Central Program Team, School and local stakeholders