Regional Purchasing Manager

Regional Purchasing Manager

Company: Mad Monkey Hostels
Location: Indonesia (multi-property support across regions)
Department: Operations / Supply Chain
Reports To: Country Operations Manager / Regional Director

Position Summary

The Regional Purchasing Manager is responsible for overseeing procurement and supply chain operations for Mad Monkey Hostels properties across Indonesia. This role ensures cost-effective purchasing, supplier reliability, inventory efficiency, and consistent quality standards while supporting hostel operations, food & beverage outlets, events, and guest experience initiatives.

The ideal candidate combines strong negotiation skills, operational understanding, and vendor management experience within hospitality, food & beverage, or multi-site operations.

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Key Responsibilities

Procurement & Purchasing

• Develop and implement purchasing strategies for all hostel locations in Indonesia.

• Source, negotiate, and manage suppliers for:

  • Food & beverage
  • Housekeeping supplies
  • Maintenance and engineering materials
  • Furniture, fixtures & equipment (FF&E)
  • Event and entertainment supplies

• Ensure competitive pricing while maintaining quality standards.

• Consolidate purchasing across properties to maximize economies of scale.

• Monitor market trends, pricing fluctuations, and supply risks.

Supplier & Vendor Management

• Build and maintain strong relationships with local and national suppliers.
• Evaluate supplier performance on pricing, delivery, quality, and reliability.
• Conduct regular supplier audits and contract reviews.
• Identify alternative vendors to reduce operational risk.

Inventory & Cost Control

• Work closely with property managers and department heads to maintain optimal stock levels.
• Monitor inventory usage and purchasing patterns to minimize waste and overstocking.
• Support monthly stock counts and variance analysis.
• Implement cost-saving initiatives and purchasing controls.

Operations Support

• Coordinate purchasing logistics between multiple hostel locations.
• Ensure timely delivery of supplies to all properties.
• Support new hostel openings, renovations, and expansion projects.
• Collaborate with kitchen, bar, housekeeping, maintenance, and events teams to forecast operational needs.

Compliance & Reporting

• Ensure purchasing practices comply with company policies and local regulations.
• Maintain accurate procurement records, contracts, and supplier documentation.
• Prepare regular purchasing reports, savings analysis, and budget tracking.
• Support finance teams with invoice verification and payment coordination.

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Requirements

• Bachelor’s degree in Supply Chain, Business Administration, Hospitality Management, or related field preferred.
• Minimum 4–6 years of purchasing or procurement experience, ideally in hospitality, hotels, restaurants, or multi-site operations.
• Experience managing regional or multi-property procurement operations.
• Strong negotiation and vendor management skills.
• Excellent organizational and analytical abilities.
• Proficiency in inventory systems, Excel, and procurement software.
• Strong communication skills in English and Bahasa Indonesia.
• Ability to travel frequently between hostel locations in Indonesia.
• Experience in fast-paced hospitality or lifestyle brands is highly desirable.

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Preferred Qualifications

• Hospitality or hostel industry experience.
• Existing supplier network within Indonesia.
• Experience with cost control and budgeting.
• Understanding of import/export and local sourcing processes.

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Key Performance Indicators (KPIs)

• Procurement cost savings
• Supplier performance and delivery accuracy
• Inventory turnover and stock variance reduction
• On-time purchasing fulfillment
• Budget compliance
• Operational support efficiency across properties