Registrar

RegistrarPosition Overview

We are seeking a dynamic, highly organized, and detail-oriented Registrar to join our school's administrative team. The Registrar plays a critical role in maintaining the accuracy and integrity of student records, managing enrollment and registration processes, supporting student scheduling, and ensuring compliance with school, state, and federal requirements.

The Registrar serves as a key point of contact for students, families, faculty, staff, and external agencies and is responsible for ensuring that student information is accurate, confidential, and maintained in a timely manner.

The ideal candidate will have strong experience with student information and learning management systems, including Infinite Campus, PowerSchool, and Schoology, and will demonstrate a commitment to accuracy, confidentiality, customer service, and student success.

Responsibilities

• Manage and maintain accurate student records, including enrollment, demographic information, grades, transcripts, credits, academic progress, withdrawals, and transfers.
• Maintain student information across Infinite Campus, PowerSchool, and Schoology, ensuring information is accurate and consistent across systems.
• Serve as a school-level expert and primary point of contact for student information systems and student records.
• Manage the student enrollment and registration process from application and acceptance through enrollment and scheduling.
• Process new student enrollments, returning student registrations, withdrawals, transfers, and student record requests.
• Coordinate with school leadership and academic teams to support course registration, student scheduling, master scheduling, and schedule changes.
• Maintain accurate student enrollment and membership information and assist with reconciliation of school and state enrollment records.
• Monitor data quality and identify and correct discrepancies in student records.
• Support the accurate entry and maintenance of attendance, grades, courses, credits, and other student information.
• Generate official transcripts, report cards, enrollment verifications, student schedules, and other academic records as required.
• Coordinate the transfer and receipt of student records between DreamHouse and other schools or educational institutions.
• Ensure compliance with FERPA, student privacy requirements, school policies, and applicable state and federal regulations.
• Maintain the confidentiality and security of student records and personally identifiable information.
• Prepare enrollment, attendance, demographic, academic, and other reports requested by school leadership or government agencies.
• Assist leadership with enrollment projections, student counts, scheduling data, and other information used for school planning.
• Communicate professionally and consistently with students and families regarding registration, records, scheduling, and enrollment requirements.
• Collaborate closely with administrators, counselors, teachers, Special Education staff, operations staff, and other departments to ensure student information is accurate.
• Maintain organized electronic and physical student records in accordance with established record-retention requirements.
• Support beginning-of-year and end-of-year student information system processes.
• Assist with schoolwide registration, orientation, enrollment events, and other activities involving student records.
• Troubleshoot routine issues within Infinite Campus, PowerSchool, and Schoology and coordinate with school leadership, vendors, or state support when escalation is required.
• Maintain written procedures and workflows for enrollment, registration, student records, scheduling, and data management.
• Complete additional duties related to student information, registration, and school operations as assigned by school leadership.

QualificationsMinimum Qualifications

• Bachelor's degree from an accredited college or university, or equivalent qualifications required for the applicable position classification.
• Experience in education administration, school operations, student services, registration, records management, or a related field.
• Experience working with student information systems in a K–12 educational environment.
• Experience with Infinite Campus, PowerSchool, and Schoology is highly preferred.
• Demonstrated experience managing confidential student information and maintaining accurate records.
• Knowledge of student enrollment, registration, withdrawal, transfer, scheduling, transcript, and records-management processes.
• Knowledge of FERPA (Family Educational Rights and Privacy Act) and student confidentiality requirements.
• Strong computer and technology skills, including Microsoft Office and Google Workspace.
• Strong spreadsheet and data-management skills with the ability to review information for accuracy and identify discrepancies.
• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple deadlines and priorities in a fast-paced school environment.
• Ability to communicate professionally and compassionately with students and families.
• Ability to collaborate effectively with teachers, administrators, counselors, Special Education staff, and school operations personnel.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.

Preferred Qualifications

• Previous experience as a school registrar or enrollment/records specialist.
• Previous experience in a Hawaiʻi public school or public charter school.
• Advanced experience with Infinite Campus, PowerSchool, and Schoology.
• Experience with master scheduling and student course scheduling.
• Experience processing transcripts, credits, graduation requirements, and student transfers.
• Experience preparing state, federal, or school-level enrollment and student-data reports.
• Experience with K–12 student records and data compliance.
• Experience supporting both middle and high school student information systems.

Core Competencies

The successful candidate will demonstrate:

• Accuracy and Attention to Detail – Maintains reliable and accurate student information.
• Confidentiality – Protects student and family information and consistently follows FERPA requirements.
• Systems Knowledge – Effectively utilizes Infinite Campus, PowerSchool, Schoology, and related educational technology.
• Organization – Manages multiple processes, deadlines, and student records efficiently.
• Communication – Provides clear, timely, and professional communication to students, families, and staff.
• Customer Service – Creates a welcoming and supportive experience for families navigating enrollment and registration.
• Accountability – Takes ownership of student data and follows issues through resolution.
• Collaboration – Works effectively across academic, student support, and operations teams.

The Registrar is an essential part of ensuring that every student's educational record accurately reflects their journey at DreamHouse. Through strong systems management, attention to detail, responsive family service, and collaboration with school leadership, the Registrar helps ensure smooth school operations and supports the academic success of every student.

Pay: From $64,225.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person