Registry Clerk Screening Programs

Job Summary:

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Registry Clerk, Screening Programs performs a variety of duties such as data collection: coding, abstracting, entering, and maintaining data in the screening databases from laboratory reports, pathology reports, and hospital-based clinical information; supports cancer re-screening follow-up; supports quality assurance case reviews; and completes requests for client information in accordance with approved policies.

Duties/Accountabilities:

1. Performs diagnostic and follow-up procedural data capture from laboratory reports, pathology reports, and hospital-based clinical information in accordance with departmental standards and guidelines. Utilizes coding systems and resources as required to code and abstract diagnostic and procedural data. Inputs the data into the electronic Screening Registry databases.

2. According to established procedures, identifies and clarifies errors and omissions; follows up on discrepancies by reviewing information on the available forms; telephoning, faxing or sending letters to hospitals or physicians’ offices; and entering corrections into the Screening Program databases.

3. Maintains and updates client status and follow-up information in the Screening Registry databases to support client screening follow-up; utilizes sources such as returned and non-deliverable follow-up letters, communication from clients and/or physicians, BC Cancer Registry, Ministry of Health, and Vital Statistics. Maintains an Excel spreadsheet to summarize and track information.

4. Determines the necessity to pursue further diagnostic information by reading reports and, based on report recommendations and departmental procedures, identifying whether clients are expected to have further diagnostic testing.

5. Supports quality assurance for case reviews by identifying cases for review in accordance with established criteria; includes requesting, assembling, entering data, and returning relevant materials (i.e. diagnostic films, summary printouts and reports) to external sources.

6. Receives continuity of care requests for Screening Registry client information and releases information according to approved policies, i.e. sends requested Patient Histories to clinics within the Provincial Colposcopy Services.

7. Performs clerical functions such as maintaining filing systems, photocopying, faxing documents, receiving mail, and recording workload information.

8. Performs other related duties as assigned.

Qualifications:

Education, Training and Experience

• Grade 12, medical terminology and one (1) year’s recent related experience or an equivalent combination of education, training and experience.

Skills and Abilities

• Ability to keyboard at 50 w.p.m.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to operate related equipment.