Regulatory and Compliance Supervisor

The Regulatory & Compliance Supervisor ensures that cold storage operations are compliant with food safety regulations, HACCP standards, Good Warehouse Practices (GWP), 5S methodology, and quality control protocols. This role oversees food handling, temperature monitoring, calibration of measuring devices, facility inspections, audits, documentation, accreditations, data analysis, and customer onboarding. The position ensures operational readiness, continuous improvement, and adherence to both customer and regulatory requirements.

DUTIES AND RESPONSIBILITIES

Food Safety Regulation & Handling

• Enforce compliance with the Food Safety Act of 2013, NMIS, BFAR, FDA, DOH, and other applicable guidelines.
• Oversee proper handling, segregation, and sanitation of all food and perishable products.
• Ensure temperature-specific handling and storage procedures to maintain product safety and integrity.
• Conduct staff training on food handling, hygiene, and allergen control.
• Investigate food safety incidents, documenting findings and implementing corrective/preventive actions.

HACCP & Food Safety Management System

• Implement, review, and continuously improve the HACCP Plan and Food Safety Management System (FSMS).
• Conduct hazard analysis, critical control point validation, and risk assessments.
• Maintain accurate HACCP records in compliance with internal and external audit standards.

Quality Control & Temperature Compliance

• Conduct quality checks on incoming, stored, and outgoing goods.
• Oversee continuous temperature monitoring in cold storage zones.
• Investigate temperature deviations and coordinate immediate corrective actions.
• Maintain daily temperature logs and historical records for traceability.

Calibration & Measuring Devices

• Supervise inspection, calibration, and maintenance of thermometers, probes, weighing scales, and data loggers.
• Maintain calibration logs per ISO, HACCP, and customer requirements.
• Schedule calibrations to prevent operational disruptions.

Regulatory Compliance

• Secure and maintain all necessary permits, licenses, and accreditations.
• Stay updated on changes to food safety and environmental regulations.
• Prepare and submit regulatory compliance reports on schedule.
• Act as the primary liaison during inspections by government agencies.

Facility Audits & Inspections (Including GWP & 5S)

• Plan and conduct internal facility inspections based on Good Warehouse Practices (GWP) and 5S standards (Sort, Set in order, Shine, Standardize, Sustain).
• Ensure cleanliness, organization, and proper storage conditions in compliance with GWP principles.
• Lead 5S audits and implement continuous improvement initiatives for workplace efficiency.
• Coordinate external inspections from customers, certifying bodies, and regulators.
• Ensure prompt resolution of any audit findings or non-conformances.

Documentation & Records Management

• Develop, update, and control compliance-related SOPs, policies, and forms.
• Maintain comprehensive records of inspections, audits, calibrations, and training.
• Ensure document control aligns with ISO 9001:2015, HACCP, GWP, and regulatory requirements.

Accreditation & Certification

• Manage application, renewal, and maintenance of certifications such as HACCP, GMP, ISO, and other food safety-related accreditations.
• Ensure ongoing compliance with certification requirements.

Customer Onboarding & Compliance Assurance

• Lead compliance verification during customer onboarding, ensuring alignment with food safety and handling requirements.
• Conduct facility tours for clients, highlighting operational compliance with food safety, GWP, and 5S.
• Document and integrate customer-specific compliance requirements into SOPs.

Data Analysis & Reporting

• Collect, analyze, and interpret compliance-related data, including temperature logs, audit scores, GWP/5S inspection results, and calibration records.
• Identify trends, recurring issues, and opportunities for process improvement.
• Prepare monthly and quarterly compliance performance reports for management.
• Develop dashboards to track KPIs such as audit readiness, zero non-conformances, calibration compliance rates, and GWP/5S performance.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in Food Technology, Microbiology, Chemistry, Industrial Engineering, or a related field.
• Minimum 3–5 years of experience in regulatory compliance, food safety, or quality assurance within cold storage, food manufacturing, logistics, or related industries. Preferred Certifications:- Certified HACCP Practitioner
  • ISO 9001:2015 Quality Management Systems training
  • GWP and 5S implementation training
  • Food Safety Compliance training (NMIS/BFAR/FDA)
• Hands-on experience in HACCP implementation, internal auditing, facility inspection, and regulatory dealings with NMIS, BFAR, FDA, and similar agencies.
• Proven track record in Good Warehouse Practices (GWP) and 5S implementation in a warehouse or cold storage setting.
• Experience in data analysis and compliance reporting to management and regulators.
• Background in calibration management of measuring devices is an advantage.
• Incumbent will be assigned in Balagtas, Bulacan