Regulatory Compliance Assistant

SPECIFIC DUTIES AND RESPONSIBILITIES

Liaison and Coordination

• Establish and maintain professional relationships with various government instrumentalities to ensure seamless communication and coordination between the Department (RCD) and regulatory bodies.
• Represent the Department in official meetings, consultations, and discussions with government agencies to facilitate compliance and regulatory processes.

Records Management and Documentation

• Update and maintain comprehensive records and matrices of the Department, ensuring the proper cataloguing of both active and expired applied cases before the Energy Regulatory Commission (ERC).
• Ensure accuracy, accessibility, and proper documentation of all regulatory filings, submissions, and approvals related to ERC compliance.

Official Correspondences

• Draft and prepare official letters, memoranda, reports, and other correspondences for the Department’s communication with internal departments and external agencies.
• Ensure that all communications adhere to the Company's standards and regulatory requirements.

Legislative and Policy Monitoring

• Track and analyse legislative developments, regulatory updates, and policy changes in the Senate, House of Representatives, Department of Energy (DOE), and ERC.
• Monitor public consultations, calls for comments, and regulatory issuances that may impact the Company, providing timely updates and recommendations.

Correspondence and Document Control

• Maintain an organized record of all incoming and outgoing correspondences and documents within the Department.
• Ensure efficient document tracking, retrieval, and archiving to support regulatory and operational requirements.

Document Transmission and Assistance

• Provide assistance in preparing, transmitting, and delivering documents as required by internal departments or external agencies.
• Ensure timely and secure handling of sensitive regulatory and corporate documents.

Regulatory Compliance Support

• Assist SMCGPH Departments in ensuring adherence to regulatory requirements by providing guidance and support in compliance-related matters.
• Help facilitate internal coordination for regulatory submissions and approvals.

Other Duties as Assigned

• Undertake additional responsibilities and tasks as directed by the Section Supervisor, Department Head, or SMCGPH Top Management to support departmental and corporate objectives.

QUALIFICATIONS

• Bachelor's degree in Economics, Business Management, Public Administration or any allied/similar courses
• Minimum of 1 to 3 years of experience in document control or records management preferably within the power generation, construction, or engineering sectors.
• Willingness to travel occasionally on different Electric Cooperatives/Distribution Utilities for hearings and meetings