Regulatory Oversight Program Coordinator 5617

Program Specialist, Regulatory Oversight

Remote (U.S.-Based)

Contract-to-Hire

Conversion Salary: $65,000-$75,000

Must be available to support Eastern Time business hours

OVERVIEW

We're seeking a highly organized and detail-oriented Program Specialist to support a Regulatory Oversight team responsible for publishing reports, stakeholder communications, website content, and industry-facing information. This role is ideal for someone who enjoys coordinating multiple priorities, reviewing documents for accuracy, managing deadlines, supporting communications, and ensuring high-quality information is delivered on time. You'll work closely with compliance, cybersecurity, engineering, and business stakeholders to help keep projects, communications, and deliverables organized and moving forward.

WHAT YOU'LL DO

Program Coordination & Operational Support

• Coordinate multiple projects, communications, meetings, and deliverables across the Regulatory Oversight team.
• Track action items, deadlines, and deliverables to ensure work is completed accurately and on schedule.
• Support planning, scheduling, and execution of meetings, stakeholder sessions, webinars, and department activities.
• Maintain project records, meeting documentation, and organized information repositories.
• Manage competing priorities and adapt to changing business needs.

Communications, Content & Documentation

• Review, edit, proofread, and quality-check reports, announcements, meeting materials, newsletters, guidance documents, and other communications before publication.
• Coordinate stakeholder communications, industry notifications, departmental updates, and website postings.
• Prepare agendas, meeting materials, presentations, and supporting documentation.
• Ensure communications are accurate, consistent, and aligned with established standards and style guidelines.
• Maintain content within SharePoint, websites, and collaboration platforms.

Collaboration & Stakeholder Support

• Partner with compliance professionals, engineers, cybersecurity specialists, and business teams to gather information and support department initiatives.
• Coordinate communication and information flow between stakeholders to support key regulatory and compliance activities.
• Assist with special projects and departmental initiatives as assigned.
• Serve as a reliable resource who helps keep projects, communications, and deliverables moving forward.

WHAT WE'RE LOOKING FOR

• 3+ years of experience in executive / administrative assistance, program coordination, project coordination, communications, documentation, compliance support, or administrative operations.
• Experience reviewing, proofreading, editing, or quality-checking reports, communications, technical documentation, or business materials.
• Experience coordinating meetings, communications, projects, or stakeholder-facing activities.
• Strong organizational skills with the ability to manage multiple deadlines and competing priorities.
• Experience supporting compliance, regulatory, audit, legal, engineering, healthcare, government, utilities, or other structured business environments.
• Proficiency with Microsoft Office, Teams, SharePoint, and collaboration tools.
• Experience maintaining website content, intranet pages, SharePoint sites, or content management systems.
• Experience creating or coordinating newsletters, reports, presentations, or stakeholder communications.
• Experience working in utilities, energy, government, compliance, regulatory, or highly regulated environments.
• Technical writing, document control, records management, or quality assurance experience.