Remote Operations Coordinator

Remote Operations & Business Development Coordinator

U.S.-Based Operations & Vendor Management Company | Fully Remote | Full-Time or Part-Time

Fluent Spanish required. Strong written and spoken English required.

We are seeking a highly organized, dependable Operations & Business Development Coordinator to support a growing U.S.-based company that coordinates projects, manages vendor relationships, and helps clients execute day-to-day operational initiatives.

This is more than a basic administrative role. We are looking for someone who takes ownership, communicates professionally, stays organized across multiple priorities, and helps keep operations running efficiently. The ideal candidate is proactive, detail-oriented, comfortable on the phone, and confident interacting with clients, vendors, and prospective customers.

Responsibilities

• Manage and organize emails, calendars, appointments, and internal communications
• Coordinate vendors, subcontractors, clients, and project schedules
• Communicate professionally by phone, email, and text with clients, vendors, and prospective customers
• Track tasks, projects, follow-ups, records, and operational documentation
• Prepare estimates, invoices, proposals, work orders, and other business documents
• Assist with bookkeeping, expense tracking, and administrative reporting
• Organize receipts, invoices, contracts, photos, and project records
• Follow up on projects, estimates, invoices, and business opportunities
• Support lead generation, business development, and CRM management
• Research pricing, products, vendors, and business solutions as needed
• Help improve systems, workflows, and operational processes
• Provide general administrative and operational support to leadership

What We're Looking For

• Fluent Spanish required
• Excellent written and spoken English required
• Strong organizational and communication skills
• Professional and confident phone presence with English-speaking customers
• Comfortable working independently without constant supervision
• Strong attention to detail
• Able to prioritize multiple tasks and follow through
• Comfortable with Microsoft Excel, Google Sheets, CRM platforms, and other common business software
• Reliable computer and high-speed internet connection
• Previous experience in operations, administrative support, customer service, project coordination, property management, sales support, or executive assistance preferred
• College/university education or equivalent professional experience preferred

Hours

Full-time or part-time opportunities available.

Full-time team members are expected to work 8:00 AM to 5:00 PM U.S. Eastern Time (EST/EDT), Monday through Friday.

Part-time team members are welcome to apply; however, scheduled hours must fall within 8:00 AM to 5:00 PM U.S. Eastern Time (EST/EDT) and provide consistent overlap with the U.S.-based team.

We are looking for candidates who can provide reliable availability during standard U.S. business hours and become a consistent part of our day-to-day operations.

Compensation

Starting at $4.00 USD per hour, with opportunities for increases based on performance and responsibility.

Additional earning opportunities may be available based on performance, contribution, and business development efforts.

To Apply

Please submit your resume/CV along with a short introduction that includes:

1. Your previous operations, administrative, customer service, sales support, or project coordination experience
2. Your experience communicating with customers or clients by phone
3. Your current availability and preferred number of hours per week
4. Your level of English proficiency

We are looking for someone interested in a long-term working relationship , whether starting part-time or full-time, who takes pride in being dependable, organized, proactive, and helping a business operate efficiently and grow.