Remote Project & Administrative Assistant - 1099 Contractor

Remote Project & Administrative Assistant – 1099 Contractor - US Based Only

Remote | Approximately 15-20 Hours per Month | Long-Term Opportunity

About the Opportunity

1215 Consulting is seeking a highly organized, responsive, and tech-savvy Project & Administrative Assistant to provide ongoing support across multiple client and internal projects.

This is an ideal opportunity for someone who is quick, resourceful, detail-oriented, and comfortable taking an assignment and running with it. The work will vary from week to week and may include research, process documentation, vendor comparisons, project coordination, spreadsheet development, and general administrative support.

This is not a traditional calendar-management or receptionist role. We are looking for someone who can research, organize, document, and help move projects forward with minimal hand-holding.

The engagement is expected to begin at approximately 15-20 hours per month, with the potential for additional hours and a long-term working relationship for the right person.

Responsibilities

Responsibilities may include:

• Conduct online research and summarize findings in a clear, usable format
• Research and compare vendors, software platforms, services, pricing, and capabilities
• Create and format SOPs, checklists, workflows, policies, and other business documents
• Build and maintain Excel or Google Sheets trackers and comparison tools
• Assist with vendor outreach and follow-up
• Organize project information, files, notes, and action items
• Track deadlines and outstanding items and proactively follow up when needed
• Prepare meeting notes, summaries, and project updates
• Assist with administrative tasks associated with client projects
• Research best practices and business requirements
• Help improve and document internal processes
• Learn and use new technology and AI-enabled tools as needed
• Handle confidential client and business information professionally

What We're Looking For

The right person will be:

• Highly responsive and reliable — communication and follow-through are extremely important
• Fast and efficient without sacrificing accuracy
• Exceptionally organized and detail-oriented
• Comfortable working independently in a remote environment
• Resourceful and able to research answers rather than waiting for step-by-step direction
• Strong at turning unstructured information into organized, professional documents
• Comfortable juggling multiple projects and priorities
• Tech-savvy and able to learn new software quickly
• A strong written communicator
• Proactive about identifying missing information, next steps, and potential issues

Technology Skills

Strong proficiency with several of the following is preferred:

• Microsoft 365: Word, Excel, PowerPoint, Outlook, Teams
• Google Workspace
• Adobe Acrobat
• SharePoint
• Project management or task-tracking platforms
• AI tools such as ChatGPT
• Online research and vendor sourcing tools

Experience creating SOPs, process documentation, vendor comparisons, or project trackers is highly desirable.

Contractor Details

• Independent contractor (1099)
• Fully remote
• Approximately 15-20 hours per month initially
• Hours will fluctuate based on project activity
• Flexible schedule, but timely communication and responsiveness during normal U.S. business hours are important
• Potential for additional hours and a long-term engagement for the right person

We are looking for someone who is interested in becoming a trusted long-term resource as the business grows.

Pay: $30.00 - $35.00 per hour

Expected hours: 3.0 – 5.0 per week

Benefits:

• Flexible schedule

Work Location: Remote