(REMOTE) Real Estate Assistant

Job Summary

We are looking for a proactive and detail-oriented Real Estate Assistant to provide administrative and operational support across commercial real estate sales and leasing activities. The successful candidate will assist with property listings, sales and leasing campaigns, CRM management, tenant and landlord correspondence, documentation, lead management, and transaction coordination.

The ideal candidate has at least 2 years of experience in real estate administration or a similar role, excellent communication skills, and a strong understanding of real estate processes.

Key Responsibilities

• Provide day-to-day administrative support for real estate sales and leasing activities.
• Assist with the preparation and coordination of sales and leasing campaigns.
• Create, update, and maintain property listings across relevant platforms.
• Prepare and coordinate marketing materials, campaign documentation, and property information.
• Maintain accurate property, tenant, landlord, and contact records.
• Perform CRM cleanup, data entry, and database maintenance.
• Manage and update leads, contacts, and transaction records.
• Coordinate and maintain documentation throughout the sales and leasing process.
• Manage tenant and landlord correspondence and follow-ups.
• Support agents with transaction administration and documentation.
• Assist with legal and property-related documents as required.
• Ensure records and databases are accurate and up to date.
• Manage multiple administrative tasks and deadlines efficiently.
• Provide general administrative support to ensure smooth real estate operations.

Requirements

• 2+ years of experience in real estate administration, property administration, or a similar role.
• Strong written and verbal communication skills.
• Strong administrative and organisational skills.
• Excellent attention to detail and accuracy.
• Experience handling property, tenant, landlord, or client records.
• Ability to manage multiple tasks, priorities, and deadlines independently.

Preferred Qualifications

• Familiarity with real estate sales and leasing processes.
• Experience in commercial real estate.
• Knowledge of real estate and legal documentation.
• Experience using CRM systems and property listing platforms.

Key Skills

• Real Estate Administration
• Commercial Real Estate
• Sales & Leasing Administration
• Property Listings
• Campaign Coordination
• CRM & Database Management
• Lead & Contact Management
• Tenant & Landlord Correspondence
• Transaction Administration
• Data Entry & Documentation
• Property Records Management
• Marketing Coordination
• Communication & Organisation