Remote Virtual Administrative Assistant/Sales & Recruiting Support

Contractor Staffing Source Remote Virtual Administrative Assistant/Sales & Recruiting Support Contractor Staffing Source helps contractors and growing businesses find, hire, and build great teams. We work closely with our clients to simplify the recruiting process and help them grow their businesses.

We're looking for a reliable, organized, and tech-savvy Virtual Administrative Assistant to support our sales, recruiting, and daily operations.

This is a great opportunity for someone who enjoys staying organized, communicating with people, and being part of a fast-moving, growing company.

Position: Remote Virtual Assistant

Classification: Independent Contractor

Work Arrangement: Remote

Location: Remote -- Philippines

Schedule: 1:00 AM - 9:00 AM Philippine Time (PHT)

Contractor Staffing Source provides a work computer to support successful remote work in this role.

Long-term contractors may receive paid time off based on their continued engagement with CSS:

• After 1 year of service: 40 hours of paid time off
• After 2 years of service: 80 hours of paid time off
• After 3 years of service: 120 hours of paid time off

What You'll Be Doing Administrative & Meeting Support

• Attend virtual sales calls and take clear, organized notes, including key discussion points and next steps.
• Join weekly client recruiting meetings to document hiring updates, feedback, action items, and follow-up tasks.
• Schedule appointments, manage calendars, and coordinate meetings with clients and internal team members.
• Organize meeting notes and ensure important information and action items are properly documented.
• Help keep our team organized and accountable for follow-ups.

Sales & Lead Generation Support

• Make follow-up calls to prospective clients and warm leads.
• Assist with lead generation, appointment setting, and outreach efforts.
• Follow up with prospects who have expressed interest in our services.
• Update our CRM with accurate notes, contact information, and follow-up activities.
• Help ensure that potential opportunities don't fall through the cracks.

Technology & Team Collaboration

• Use Google Workspace (Gmail, Google Calendar, Google Docs, Google Sheets, etc.) for daily tasks.
• Communicate with our team through Slack.
• Work within GoHighLevel to manage contacts, track leads, and support sales activities.
• Learn and adapt to new tools and processes as our company grows.

What We're Looking For

• Highly organized with strong attention to detail.
• Excellent written and verbal communication skills.
• Comfortable joining virtual meetings and interacting professionally with clients.
• Confident and friendly on the phone, including making outbound follow-up calls.
• Tech-savvy and comfortable learning new software.
• Able to multitask, prioritize responsibilities, and follow through on assignments.
• Self-motivated, dependable, and able to work independently in a remote environment.
• A proactive mindset -- someone who takes initiative rather than waiting to be told what to do.

Bonus Points If You Have

• Experience as a virtual assistant, executive assistant, or sales administrator.
• Familiarity with GoHighLevel or other CRM systems.
• Experience supporting a sales or recruiting team.
• Experience with appointment setting, lead generation, or client follow-ups.
• Background in staffing, recruiting, construction, or contractor-related businesses.

Don't check every box? That's okay! We're willing to train the right person. We're more interested in finding someone who is motivated, dependable, organized, eager to learn, and has a great attitude.

Why Join Contractor Staffing Source?

• 100% remote work environment.
• Opportunity to learn sales, recruiting, and business operations.
• Training and support provided.
• Work closely with a growing company and make a meaningful impact.
• Opportunity to grow your responsibilities as the business expands.